Administrative Assistant II

🕒 June 16

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

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Concurrent Technologies Corporation

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1987

🏭 Manufacturing

📦 Logistics

🎖️ Defense

Manufacturing • Logistics • Defense

Concurrent Technologies Corporation is a company that provides innovative, customized, full lifecycle solutions across various domains. Their offerings include engineering and advanced manufacturing services such as additive manufacturing, coatings systems, and friction stir welding. They also specialize in energy storage, resilience and sustainability solutions, and nuclear manufacturing. In addition, Concurrent Technologies Corporation provides information technology services focusing on cybersecurity, data management, and machine learning readiness solutions. They emphasize safety, occupational health services, and have a strong commitment to federal requirements. As a leader in advanced manufacturing and technology solutions, they support clients from government and private sectors while upholding ethical and corporate responsibilities as a non-profit organization.

📋 Description

• Provide intermediate-level administrative support to ensure the efficient operation of the department • Manage communications, preparing complex documents, coordinating travel and expenses, and supporting departmental projects • Prepare, edit, and finalize complex documents, including reports, presentations, proposals, and correspondence, using Microsoft Office software • Draft and proofread correspondence, ensuring accuracy, professionalism, and adherence to company standards • Manage and maintain department files and records, ensuring proper organization and compliance with retention policies • Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and distributing follow-up action items • Arrange complex travel itineraries, including transportation, accommodations, and meeting schedules, ensuring alignment with company policies • Prepare and reconcile expense reports, ensuring accuracy and timely submission to accounting • Assist with department projects by tracking deadlines, organizing materials, and coordinating with team members to ensure timely completion • Support the onboarding of new team members by preparing materials and coordinating initial training schedules • Provide backup support to other administrative staff as needed

🎯 Requirements

• High school diploma or equivalent; some college coursework preferred • 2+ years of experience in an administrative or clerical support role • Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) • Strong organizational and time management skills, with the ability to handle multiple priorities • Excellent verbal and written communication skills • Ability to work independently and exercise sound judgment in decision-making. • Familiarity with project management tools or software preferred • Experience coordinating travel arrangements and preparing expense reports preferred • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders

🏖️ Benefits

• Competitive salary and benefits package • Career growth opportunities • Cutting-edge technology • Educational opportunities • Recognition for quality work