Construction Administrative Assistant

Job not on LinkedIn

🕒 May 27

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WOW Remote Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

📋 Description

• Coordinate and follow up with subcontractors regarding schedules, appointments, and project updates • Manage calendars, schedules, and daily administrative workflows • Monitor and organize incoming emails while ensuring timely responses • Communicate with vendors, subcontractors, and project stakeholders through phone calls, emails, and text messages • Keep projects organized and progressing through JobTread software • Take notes during meetings and track action items • Help ensure construction projects remain on schedule and properly documented • Assist with general administrative and operational tasks as needed • Maintain professional and friendly communication while ensuring accountability from subcontractors and vendors

🎯 Requirements

• Advanced English communication skills, both written and spoken • Previous experience supporting construction projects or construction operations • Experience handling subcontractor coordination and follow-up • Strong organizational and multitasking abilities • Comfortable making calls and following up consistently with vendors and subcontractors • Ability to work independently and proactively solve problems • Experience managing schedules, emails, and administrative processes • Strong attention to detail and ability to prioritize tasks effectively • Experience as a Construction Administrative Assistant, Project Coordinator, Construction Coordinator, or similar role • Familiarity with construction workflows, timelines, and vendor coordination • Experience using project management or construction management software • Ability to maintain professionalism in fast-paced environments • Personable, straightforward, and honest communication style • Experience with JobTread is considered a strong plus

🏖️ Benefits

• Full-Time opportunity • 100% remote position • Opportunity to work with a growing construction-focused company • Collaborative and supportive work environment • Exposure to U.S.-based construction operations and project coordination