Executive Administrative Assistant

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🕒 May 7

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

B2B • Healthcare

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Manage the CEO's calendar, agenda, and daily priorities • Schedule and coordinate internal and external meetings • Prepare daily and weekly agendas to keep the CEO on track • Assist with personal scheduling and travel planning as needed • Track action items and follow up with internal team members to ensure tasks are completed • Coordinate with outsourced service providers on ongoing deliverables • Help ensure KPIs, goals, and processes are being monitored and followed • Maintain trackers, dashboards, and reports for CEO review • Serve as a point of contact between the CEO, leadership team, and external service providers • Manage communications on behalf of the CEO with professionalism and discretion • Keep all parties aligned on priorities, deadlines, and next steps

🎯 Requirements

• 3+ years of experience supporting C-level executives or business owners • Strong organization and time management skills • Excellent follow-up and attention to detail, you don't let things fall through the cracks • Clear written and verbal communication in English • Comfortable working with KPIs, trackers, and basic reporting • High level of discretion and confidentiality. • Experience with Microsoft 365 or Teams • Familiarity with project management tools (Asana, ClickUp, Monday, or similar) • Comfortable building or maintaining spreadsheets and dashboards

🏖️ Benefits

• Work Without Borders: Collaborate daily with experts from around the world. • Built for Remote: Our setup isn't a "work from home" experiment; it’s a fully remote culture designed for autonomy, flexibility, and trust. • Diverse Perspectives: You’ll be part of a multicultural team where different backgrounds are our greatest strength. • Grow Globally: Expand your career on a global stage, learning how business works across different cultures and continents.