Operations Administrative Assistant, Property Management

🕒 May 27

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 37%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Handle billing, payments, and basic reconciliations primarily using AppFolio • Use QuickBooks as a secondary support system when needed • Prepare financial and operational reports • Assist with accounting and data organization tasks • Communicate with vendors and follow up on payments or service requests • Support contract coordination, lease and administrative documentation, and operational tasks • Provide general administrative and executive support as needed • Maintain organized digital records, files, and internal documentation • Assist with scheduling, calendar coordination, and follow-up communications • Monitor and update internal trackers, spreadsheets, and operational databases • Perform other duties related to the position as assigned

🎯 Requirements

• Proficient level of English (written and spoken) • Excellent interpersonal and communication skills, allowing for effective collaboration with clients, colleagues, and teammates • Experience with bookkeeping tools, including AppFolio and QuickBooks, is preferred but not required, as training will be provided • Extremely reliable and consistent • Experience as a personal assistant, operations assistant, data entry specialist, customer service representative, or in similar roles • Dependable, organized, and structured, with the ability to remain calm under pressure, communicate proactively, and demonstrate a strong sense of responsibility • Strong attention to detail and organizational skills • Proven track record of responsibility and follow-through • Strong integrity and trustworthiness • Ownership mindset and proactive approach to responsibilities • Ability to manage multiple tasks in a fast-paced environment • Ability to quickly learn new systems, software, and workflows • Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management) • Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident approach • Positive attitude and the ability to learn and adapt quickly • Ability to understand and follow established processes accurately with minimal supervision • Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs • Interested in long-term career opportunities • Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet

🏖️ Benefits

• 100% remote work • Great work environment with potential for growth