Executive Assistant

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⚜️ Louisiana – Remote

⚜️ Louisiana – Remote

💵 $55k - $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Alcumus

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📋 Compliance

🏢 Enterprise

💰 Private Equity Round on 2022-05

Compliance • Software • Enterprise

Alcumus is a technology-driven company specializing in compliance and risk management solutions. They provide software and services that help organizations maintain health and safety standards, manage risk, and stay compliant with regulations. With a focus on improving operational efficiency and workforce safety, Alcumus serves businesses across various sectors, providing them with the tools needed to thrive in a regulatory environment.

📋 Description

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently. • Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation. • Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively. • Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites. • Prepare agendas, presentation materials, and briefing documents ahead of key meetings. • Coordinate with internal teams and external partners to plan company events and leadership engagements. • Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone. • Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors. • Track action items from meetings and follow up to ensure timely completion. • Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables. • Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment. • Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members. • Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams. • Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support. • Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests. • Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.

🎯 Requirements

• Experience as an Executive Assistant or similar administrative function • Demonstrated ability to handle highly confidential information with sound judgment and discretion. • Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders. • Exceptional organizational skills and meticulous attention to detail. • Strong project management skills with the ability to manage multiple priorities in a fast-paced environment. • Proficiency in Microsoft Office, calendar, and travel management tools. • Bachelor's degree preferred or equivalent professional experience.

🏖️ Benefits

• Work with a global team! We have colleagues and customers across North America and around the world. • Veriforce is a great place to work! Our leaders and team members consistently cite our culture as one of the top reasons it’s a great place to build a career. • 100% employer-paid medical and dental insurance for employees • Monthly contributions to Health Savings Accounts • A 401(k) match that is immediately fully vested • Outstanding time off benefits • Paid time off for volunteer activities • Remote work opportunities