Distribution Specialist

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Ultimus Fund Solutions

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💸 Finance

☁️ SaaS

🤝 B2B

💰 Private equity on 2012-07

Finance • SaaS • B2B

Ultimus Fund Solutions is an independent provider of fund administration and investment operations solutions for advisors and asset/fund managers. The firm delivers high-touch, scalable services across public and private markets — including transfer agency, middle-office and investment operations, ETF launch and conversion support, and specialized administration for mutual funds, private equity, private credit, retail alternatives, REITs and other fund wrappers. Ultimus combines these services with integrated, AI-enabled technology platforms (Ultimus Connect, Portfolio Analytics Portal, Workflow Manager, Investor and Advisor Portal, Private Investor Portal and related tools) to provide data, reporting and workflow automation. According to its public materials it administers $775B+ in assets, supports 2,500+ funds, 450+ clients, and 1,200+ associates.

📋 Description

• Support Distribution Services Department functions within the Transfer Agency • Assist in maintaining relationships between Ultimus mutual fund clients and financial intermediaries trading partner funds • Support execution and workflow processing of standard dealer agreements • File executed agreements and maintain agreement databases • Provide reporting to trust boards, clients, and internal colleagues • Resolve client and dealer questions or issues related to agreements • Monitor the Distribution Services mailbox and allocate correspondence • Provide requested reports and updates • Review intermediary invoices for accuracy • Calculate allocations between fund expenses and advisor expenses when needed • Resolve unpaid invoices and invoices requiring follow-up • Maintain the UDA website, including intermediary requirements and pricing • Support the UDA Shared Events program as necessary • Upload client data to the DTCC MFPS Profile II database • Assist with implementation of new services • Contact clients regarding information, issue resolution, inquiries, and reporting requirements • Coordinate with team members and internal teams on inquiries and workflow • Perform other duties as required or assigned

🎯 Requirements

• Bachelor's degree in business administration or related field • 1–3 years of experience in client services or related field • Experience within the financial services industry • Equivalent education and experience will be considered • Knowledge of the financial services industry • Knowledge of Microsoft Office • Knowledge of Adobe Acrobat • Good judgment • Client service skills and ability to understand clients' business needs • Strong client relationship maintenance skills • Troubleshooting using creative and critical thinking • Multitasking, analytical, and organizational skills • Strategic, meticulous, quality-focused, efficient, and effective approach • Personal integrity, responsibility, and accountability • Effective use of time and information with associates • Problem-solving and decision-making abilities • Clear and concise written and oral communication • Active listening and open exchange of ideas and information • Ability to identify, arrange for, and obtain resources to accomplish goals • Ability to establish and develop effective working relationships • Ability to adapt priorities and deadlines to changing conditions and obstacles