Operations Admin Coordinator I

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vallen USA

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

📦 Logistics

B2B • Logistics

Vallen USA is a U. S. -based industrial supplier and services company that provides maintenance, repair and operations (MRO) products, safety equipment, and related logistics and support services to business customers. The company emphasizes regional logistics operations, employee development, community engagement, and career opportunities for veterans and other associates.

📋 Description

• Produce and maintain daily, weekly, monthly, and ad-hoc reports, including Shipped Not Billed, APP220, Void Order Register, TPS, and Cognos/BI reports • Assist with accounts payable administration and resolve non-conformance issues • Perform general office administration and cover absent Customer Service Representatives or other positions as needed • Train and assist CSRs with credit and rebilling procedures • Assist site management with P&L and expense support • Process credits and returns • Contribute to site compliance and KPI achievement • Participate in company quality initiatives and comply with Standard Operating Procedures • Research and help resolve invoice disputes, credits, and rebills • Set up customer and vendor accounts, billing codes, and other data elements in Vallen’s systems of record • Maintain accurate records and files • Support the customer order process and coordinate with vendors, sales staff, customer service, billing, warehouses, and shippers • Assist with shipment arrangements • Provide ad-hoc support to site leadership • Record attendance and assist with submitting timekeeping data • Escalate issues timely and collaborate with staff and leadership to ensure customer satisfaction • Perform other duties as assigned

🎯 Requirements

• High school diploma or GED coupled with 1 year of related experience and/or training; or equivalent combination of education and experience • Advanced proficiency and accuracy in Microsoft Office suite • Strong decision-making ability and ability to execute tasks with minimal supervision • Strong attention to detail, organization, and time management skills • Observant and able to anticipate needs and requirements • Professional presence to interact with all levels within the organization, vendors, and customers • Basic mathematical aptitude, including calculating percentages, discounts, taxes, and margins • Ability to understand and apply written, oral, video, and diagram instructions • Ability to follow standard operating procedures • Strong organizational, planning, and customer service skills • Aptitude to learn company products and services • Occasional evening and weekend work may be required • May be required to handle hazardous materials and wear protective equipment

🏖️ Benefits

• Medical, Dental, and Vision Insurance • Medical, Dental, and Vision Insurance for Single, Employee + Spouse or Children, and Family Coverage • 401(k) with discretionary company match of $0.50 on the $1.00 up to 6% of pay (U.S. positions only) • Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents • Employer-paid Short-Term and Long-Term Disability Benefits and Parental Leave (and any leave required under federal, state, and local laws) • Health Care and Dependent Care Flexible Spending Accounts • Paid Time Off (Vacation and Sick Days): 80–160 hours of vacation time based on seniority, accrued monthly and prorated from date of hire. 40–56 hours of sick time per year based on seniority and advanced upon hire. • Paid Time Off (Holidays): 8 scheduled holidays plus 2 floating holidays • Employee Assistance Program • Employee Resource Groups for networking and team building • Tuition Reimbursement Program • Employee Referral Program • Safety shoe and safety glasses reimbursement (based on position) • Employee discounts through BenefitHub • Advancement opportunities

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