Executive Assistant

Job not on LinkedIn

🔥 3 minutes ago

🌵 Arizona, California, +1 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote ☕ Washington – Remote

💵 $57k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vialto

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

🏥 Healthcare

📦 Logistics

💼 Consulting

💰 $225M Private Equity Round - Vialto Partners on 2024-11

Healthcare • Logistics • Consulting

Vialto is a global mobility services and technology company that helps organizations and individuals manage cross-border work, immigration, tax, payroll, compensation, and related compliance. It combines expert advisory and managed services (immigration, tax, social security, rewards, remote work and business travel support) with a unified data and AI platform and open API integrations to deliver end-to-end, role-based solutions for enterprise clients. Vialto focuses on enabling employers and mobile workers to operate across jurisdictions with speed, control, and reduced risk.

📋 Description

• Support leaders as a strategic partner to enable gold-standard client work • Manage complex calendars, prioritization, and sequencing • Coordinate domestic and international travel, including flights, hotels, ground transportation, and basic event management • Prepare, refine, and manage executive-level correspondence, presentations, agendas, talking points, and documents • Support meetings, events, and leadership forums • Assist with ad hoc initiatives and help teams operate efficiently • Work with leadership, recruiting, departments, and other Executive Assistants to provide holistic organizational support • Prepare and submit expense reports using Concur • Reconcile corporate credit card transactions in a timely manner • Anticipate executive needs, manage multiple priorities, and respond with urgency and discretion • Collaborate with assistant teams to problem solve and share knowledge • Uphold the firm's code of ethics and business conduct

🎯 Requirements

• Minimum of 3 years' experience as an Executive Assistant, preferably within consulting or professional services • Bachelor’s Degree preferred in relevant field of study or equivalent experience • Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Teams, Concur, and SharePoint • Experience managing complex calendars and scheduling for teams in multiple locations and time zones • Strong interpersonal and relationship-building skills • Strong written and verbal communication skills, with emphasis on clarity, thoroughness, follow-through, and confidentiality • Ability to work independently and as part of a team in a fast-paced environment • Flexibility to work additional hours as required • Professionalism, integrity, discretion, sound judgment, and attention to detail • Ability to handle confidential information and meet tight deadlines

🏖️ Benefits

• Remote position • Opportunities for assignments and opportunities globally that broaden skills • Global and dynamic team environment