Executive Admin – Creative Virtual Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 ₱300 - ₱375 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Manage and organize calendars, meetings, follow-ups, and administrative tasks • Identify and track outstanding action items and open loops • Provide proactive weekly updates on pending tasks, follow-ups, and priorities • Prepare upcoming meeting schedules and flag items requiring the client's attention • Organize information, files, documents, and workflows in Google Drive • Support general business operations and administrative coordination • Assist with client onboarding and related administrative tasks • Track active clients, warm prospects, discovery calls, and follow-ups • Maintain and organize the sales/prospect pipeline • Conduct lead research and basic lead-generation activities • Follow up with prospects and help ensure opportunities do not fall through the cracks • Use LinkedIn outreach tools/platforms to organize prospects and follow-up activities • Support CRM administration in HoneyBook, including creating templates and assisting with proposal setup • Schedule, upload, organize, and maintain content • Track content performance and analytics • Identify top-performing posts and assist with repurposing content • Format and repurpose existing materials for newsletters and other channels • Assist with LinkedIn content organization and publishing • Support general administrative aspects of content operations • Create basic social media and newsletter graphics using Canva • Assist with simple content formatting and visual assets • Provide basic video-editing support using Meta's Edits app when needed • Participate in a regular weekly check-in to review priorities, pending tasks, and open loops

🎯 Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, or similar role • Strong organizational, time-management, and follow-up skills • Experience with administrative operations and task/project coordination • Strong written and verbal English communication skills • Experience managing calendars, communications, files, and business workflows • Ability to work proactively with minimal supervision • Experience with pipeline tracking, prospect follow-up, lead research, or lead generation preferred • Experience with client onboarding and CRM administration preferred • Familiarity with content operations and social media workflows preferred • Basic graphic design skills in Canva preferred • Basic video-editing skills preferred • Understanding of AI tools and AI-assisted workflows preferred • Familiarity with business strategy and operations preferred • Comfortable using or willing to learn HoneyBook, LinkedIn, Canva, Gmail, Google Drive, Google Calendar, Edits by Meta, AI tools, and Buboon • Experience with additional CRM, project management, social media, or content-management tools is a plus • Able to work approximately 1–2 hours overlapping with the client's Pacific Time (PST/PDT) working hours on main working days

🏖️ Benefits

• Flexible and asynchronous schedule • Option to increase hours as business needs grow • Initial trial period or short-term project/campaign to assess fit • Three-month initial commitment with the first month serving as the trial period