Executive Virtual Assistant – Executive Support, Coordination, LinkedIn Outreach

Job not on LinkedIn

🔥 13 hours ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Provide day-to-day virtual executive and administrative assistance to the client • Organize and coordinate the client's schedule, commitments, meetings, and appointments • Prepare the client for upcoming meetings and commitments • Follow up on action items, important requests, emails, and outstanding matters • Monitor, organize, prioritize, and manage email correspondence • Respond to routine emails on the client's behalf where appropriate • Identify sensitive or important emails and escalate them appropriately • Coordinate directly with clients and stakeholders primarily through email • Represent the client during meetings or attend meetings on his behalf when required • Take meeting notes, document action items, communicate follow-ups, and track commitments • Create and assist with professional presentations and business documents • Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements • Use AI tools to research, organize, summarize, and develop presentation content • Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up when instructed • Escalate payment issues and sensitive financial matters to the client • Assist with LinkedIn activities and conduct prospect and contact research using LinkedIn Sales Navigator • Identify prospects, potential clients, business contacts, and leads • Build and maintain prospect lists • Conduct LinkedIn outreach and follow-ups • Track outreach activities, responses, and communications • Research potential clients, organizations, decision-makers, and professional contacts • Support lead generation and maintain a consistent outreach pipeline • Provide occasional support for the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination • Use ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email improvement, and administrative support • Use AI responsibly while verifying information and applying human judgment

🎯 Requirements

• Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role • Strong written and verbal English communication skills • Excellent email writing and professional communication skills • Strong organizational and time-management abilities • Ability to manage calendars, meetings, emails, and multiple priorities • Strong attention to detail • Ability to work independently with minimal supervision • Proactive approach to identifying and completing tasks • Ability to communicate professionally with clients and business stakeholders • Experience with LinkedIn and LinkedIn Sales Navigator • Experience in lead generation and outreach • Comfortable creating or assisting with professional presentations • Comfortable using AI tools, particularly ChatGPT and/or Claude • Ability to handle confidential and sensitive business information professionally • Strong follow-up and coordination skills • Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional • Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services • Preferred: experience with LinkedIn prospecting and B2B outreach • Preferred: experience with lead generation for consulting or professional services businesses • Preferred: experience preparing presentations for executives or clients • Preferred: familiarity with CRM, project management, calendar, or productivity tools • Preferred: experience coordinating meetings on behalf of senior executives • Ability to learn new tools, systems, and processes quickly • Strong analytical and critical-thinking skills • Strong problem-solving, decision-making, logical reasoning, and judgment abilities • Ability to handle complex or unfamiliar tasks with minimal guidance • Ability to use AI tools intelligently while maintaining confidentiality, accuracy, and human verification

🏖️ Benefits

• Flexible working schedule • Minimum commitment of 10 hours/week (approximately 2 hours per day) • Ongoing engagement rather than a one-off project • The client does not require the VA to strictly match his time zone • Flexible working arrangements based on agreed deliverables and responsibilities