Proposal Manager

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Vision Quest

WebsiteLinkedInAll Job Openings

11 - 50 employees

🔐 Security

🎖️ Defense

💼 Consulting

Security • Defense • Consulting

Vision Quest is a Native American- and veteran-owned boutique risk management and risk mitigation firm that provides customized security and logistical solutions. The company offers performance-based services including project management, tactical training, medical solutions, and executive protection, and emphasizes tailored, high-priority handling of client assignments. Vision Quest operates globally (noting presence in 23 countries on 6 continents) and markets itself on real-world security operations experience and commitment to integrity, excellence, teamwork, honesty, and human capital.

📋 Description

• Serve as Proposal Manager for assigned pursuits, overseeing planning, scheduling, and execution • Develop proposal outlines, compliance matrices, storyboards, and annotated templates • Lead color reviews (Pink, Red, Gold) and manage comment adjudication • Ensure alignment between capture strategy, win themes, and technical narratives • Coordinate inputs from SMEs, operations, pricing, legal, and subcontractor partners • Maintain version control, production schedules, and submission readiness • Support development of reusable content libraries, templates, and best practice tools • Ensure proposals are compliant, compelling, and delivered on time • Manage end-to-end proposal development activities, including Sources Sought, RFIs, white papers, briefings, full proposals, evaluation notices, final proposal revisions (FPRs), and debrief support • Lead multiple concurrent proposal efforts, directing cross-functional proposal teams that may include subject matter experts (SMEs), writers, editors, graphic designers, reviewers, teaming partners, and production staff • Serve as the primary proposal interface with internal leadership and coordinate, as required, with Government Contracting Officials regarding solicitation questions, amendments, submission processes, negotiations, awards, and debriefs • Coordinate Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs) in collaboration with Contracts • Perform in-depth solicitation reviews and develop comprehensive Proposal Management Plans, including proposal schedules, outlines, compliance matrices, volume templates, data call instructions, and proposal contact lists • Direct and manage all phases of proposal execution, including planning, writing, editing, graphics development, reviews, production, quality control, and on-time submission • Schedule and facilitate proposal status meetings, data calls, and formal review cycles (Pink, Red, Gold), ensuring disciplined comment adjudication and issue resolution • Lead and participate in proposal strategy development, ensuring capture strategies, discriminators, and win themes are clearly articulated and consistently integrated across all volumes • Maintain a hands-on role in proposal development, including formatting, writing, editing, graphics development, table creation, resumes, covers, tabs, and submission packaging • Author and edit proposal content such as executive summaries, cover letters, management plans, technical narratives, staffing plans, past performance volumes, resumes, position descriptions, contract fact sheets, and RFI/Sources Sought responses • Coordinate and develop responses to prime contractor data calls, ensuring accuracy, consistency, and compliance • Synchronize technical and cost volumes by working closely with pricing teams to align staffing, labor categories, equipment, materials, and narrative assumptions with the cost proposal • Lead organization of cost volume inputs, including required forms and documentation • Support cost staff with editing pricing narratives and ensuring consistency between technical and pricing volumes • Collaborate as part of a proposal team, supporting other Proposal Managers or writer as needed across the proposal portfolio • Support continuous improvement of proposal tools, templates, libraries, and lessons learned repositories

🎯 Requirements

• Bachelor’s degree in Business, Communications, English, Public Administration, Healthcare Administration, Criminal Justice, or a related field • Minimum 10 years of relevant professional experience required • Minimum 5 years of broad-based, progressive experience in business development, proposal development, and/or operational experience in the Federal government contracting market • Minimum of 5 years of Federal and/or state and local proposal management experience managing the development of proposals from inception to submission • Proven ability to manage multiple proposals simultaneously and meet tight deadlines • Proven competency and demonstrated understanding of Federal government operations • Effective management of large-scale contract bids and client relations • Ability to function in a fast-paced environment • Excellent written and verbal communication skills • Ability to handle Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) data • Strong working knowledge of FAR-based solicitations and Section L/M requirements • Exceptional writing, editing, and compliance skills

🏖️ Benefits

• Occasional travel may be required