Contracts Administrator

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $65k - $105k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Vitesse Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

🎖️ Defense

🚀 Aerospace

🔧 Hardware

Defense • Aerospace • Hardware

Vitesse Systems is a defense-focused sensor and systems company now combined with Accelint under the parent Lyntris Inc. Prior to and as part of that combination, Vitesse specialized in multi-domain sensing (RF/antenna and sensor systems), data fusion and AI-driven processing, command-and-control and autonomy, precision strike/intercept capabilities, and sustainment including readiness, logistics, and simulation. Its offerings span air, ground, sea and space domains and include R&D, manufacturing and systems integration for contested electromagnetic and multi-domain operational environments. References on the combined Lyntris site indicate participation in national defense and space programs (e. g. , Space Development Agency and NASA-related work) and a focus on delivering mission-critical solutions to government and allied customers.

📋 Description

• Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle • Set up, review, maintain, modify, amend, and close out contracts • Review purchase orders, contracts, flowdowns, and terms and conditions for accuracy, completeness, compliance, and alignment with approved business positions • Analyze contractual requirements, obligations, deliverables, milestones, funding, performance periods, schedules, reporting requirements, and customer flowdowns • Identify risks, exceptions, and required internal actions, escalating issues as appropriate • Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation • Ensure ERP order accuracy and maintain complete, accurate contract files • Track deliverables, funding, performance periods, delivery schedules, invoicing requirements, obligations, and open action items • Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders • Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout • Use Salesforce CRM to support proposal, quote, and contract review activities • Serve as a primary contact for routine customer contract inquiries and correspondence • Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems • Administer NDAs, Teaming Agreements, and other business agreements • Generate reports and maintain contract metrics for management visibility into status, performance, and compliance • Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures • Support Vitesse Systems’ quality, safety, continual improvement, transparency, and collaboration objectives • Perform other duties as assigned

🎯 Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered • 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions • Experience reviewing and administering commercial and/or government contracts • Familiarity with DoD contracting environments and aerospace/defense customers preferred • Experience with ERP systems; Global Shop Solutions experience highly desired • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook • Experience with PIEE, OASIS, SAM.gov, or related government systems preferred • Familiarity with FAR, DFARS, and Uniform Contract Format preferred • Strong organizational, attention-to-detail, and analytical skills • Excellent oral and written communication skills • Willingness to work across multiple locations and in a high-growth organization • Familiarity with working in a manufacturing environment • Ability to work with minimal supervision and adapt to changing demands • Ability to work flexible hours and overtime, including evenings and weekends, with or without advanced notice • High school diploma or GED; or 2 years related experience; or equivalent combination of education and experience • Ability to speak and understand basic safety and manufacturing instructions • Ability to add, subtract, multiply, and divide using specified decimal and numerical ranges • Authorization to work in the United States • Eligibility for required U.S. Government export-control authorizations • Ability to perform specified physical activities and lift/move up to 50 pounds • Ability to use ERP and payroll time-tracking software

🏖️ Benefits

• Remote work location • Negligible travel • Salaried, full-time, exempt position • Reasonable accommodation(s) for individuals with disabilities • Overtime opportunities, including evenings and weekends • Personal protective equipment may be provided as required • Equal Employment Opportunity / Affirmative Action Veterans / Disabled Employer