Contracts Administrator, Contracts Specialist

🔥 7 minutes ago

🍂 Massachusetts – Remote

🍂 Massachusetts – Remote

💵 $65k - $105k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vitesse Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

🎖️ Defense

🏭 Manufacturing

🚀 Aerospace

Defense • Manufacturing • Aerospace

Vitesse Systems is a U. S. -based engineering and manufacturing company that designs, builds, and tests mission-critical antenna systems, thermal management solutions, and power distribution hardware for defense, aerospace, and space programs. From early-stage engineering through full-rate production and integrated testing, Vitesse delivers high-reliability RF and hardware platforms for C5ISR, radar and electronic warfare, missile and strategic defense, and satellite applications. The company combines in-house design, additive manufacturing, and precision manufacturing capabilities to produce solutions that operate in extreme electromagnetic, thermal, and environmental conditions.

📋 Description

• Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle • Review customer contracts, purchase orders, modifications, amendments, flowdowns, and terms and conditions • Analyze contractual requirements, obligations, deliverables, milestones, funding, schedules, reporting requirements, and customer flowdowns • Identify risks, exceptions, and required internal actions, escalating issues as appropriate • Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation • Ensure ERP order accuracy and maintain complete and accurate contract files • Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, obligations, and open action items • Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders • Support proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities • Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout • Prepare contract summaries and coordinate cross-functional reviews and approvals • Use Salesforce CRM for proposal, quote, and contract review activities • Serve as a primary contact for routine customer contract inquiries and correspondence • Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems • Administer NDAs, Teaming Agreements, and other business agreements • Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance • Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures • Uphold company core values and perform other duties as assigned • Work as a lead without direct supervisory responsibilities

🎯 Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered • 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions • Experience reviewing and administering commercial and/or government contracts • Familiarity with DoD contracting environments and aerospace/defense customers preferred • Experience with ERP systems; Global Shop Solutions experience highly desired • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook • Experience with PIEE, OASIS, SAM.gov, or related government systems preferred • Familiarity with FAR, DFARS, and Uniform Contract Format preferred • Strong organizational, attention-to-detail, and analytical skills • Excellent oral and written communication skills • Ability to work across multiple locations and in a high-growth organization • Experience supporting government contracts and prime aerospace contractors preferred • Familiarity with a manufacturing environment • Ability to adapt to changing work environments and competing demands • Ability to work with minimal supervision • Ability to perform standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and repetitive hand/wrist activities • Ability to lift and/or move up to 10 pounds frequently and occasionally up to 50 pounds • Computer skills sufficient to use ERP and payroll time-tracking software • Ability to speak and understand basic safety and manufacturing instructions • Ability to add, subtract, multiply, and divide as specified • Authorization to work in the United States • Eligibility for required U.S. Government export authorizations under ITAR/EAR regulations • Ability to work overtime in evenings and weekends, with or without advanced notice

🏖️ Benefits

• Salaried, full-time, exempt position • Remote work arrangement • Overtime may be available in evenings and weekends • Equal Employment Opportunity / Affirmative Action Veterans / Disabled Employer