Executive Assistant – CSO, COO

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Way to Win

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2017

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

Way to Win is a strategic donor collaborative and strategy hub that invests in data-driven, coalition-based, persuasion-first approaches to win elections and build long-term political change. It operates philanthropic and political entities (including 501(c)(3), 501(c)(4), and PACs), funds new media and grassroots organizing, produces research and podcasts, and provides donors with advisory services to support multiracial coalition-building and narrative change.

📋 Description

• Provide high-level administrative support to the COO and CSO, including calendar management, meeting preparation, scheduling, travel coordination, expense support, and follow-up tracking • Manage the CSO and COO’s time and priorities with care, discretion, and strong attention to detail • Prepare agendas, briefing materials, documents, talking points, and follow-up notes for meetings, check-ins, and organizational priorities • Anticipate needs and help ensure the CSO and COO is prepared for internal and external engagements • Support the CSO and COO in managing cross-functional workflows across political/program, communications, operations, HR, finance, compliance, systems, planning, and internal infrastructure • Track key deliverables, deadlines, decisions, and next steps across projects and leadership priorities • Help improve internal systems, templates, processes, and workflows that support organizational effectiveness • Partner with internal teams to ensure timely follow-through on operational priorities and organizational commitments • Draft, edit, and prepare internal communications, meeting notes, follow-up messages, and other written materials on behalf of or in support of the EVP/COO • Support preparation for leadership meetings, staff planning, executive team needs, and internal decision-making spaces • Use project management, calendar, document, communication, and productivity tools to support efficient workflows.

🎯 Requirements

• 7+ years of strong experience providing executive-level administrative, operations, or project coordination support • Excellent writing, editing, communication, and follow-up skills • Strong calendar management, scheduling, meeting preparation, and organizational skills • Ability to manage multiple priorities, deadlines, and stakeholders with accuracy and care • High emotional intelligence, discretion, and sound judgment • Comfort working with confidential and sensitive information • Strong attention to detail and ability to anticipate needs • Comfort using technology, productivity tools, and AI-supported workflows • Experience in nonprofit, advocacy, political, philanthropic, movement, or mission-driven organizations is preferred • Commitment to Way to Win’s mission, values, and long-term political work.

🏖️ Benefits

• employer-paid medical, dental, and vision coverage • retirement contributions • paid time off • paid holidays and organizational closures • additional benefits designed to support staff well-being