Senior AP Coordinator

🔥 10 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📝 Accounts Payable

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 36 days.
• No salary listed.

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Whistle Express Car Wash

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2014

🚘 Automotive

👥 B2C

Automotive • B2C

Whistle Express Car Wash is a regional express car wash operator in Ohio. The company runs multiple drive-through locations (examples listed in Canton, Medina, and Brunswick) and sells tiered unlimited monthly wash membership plans (prices vary by location). It offers a mobile app and online portal to buy and manage plans, promotes occasional promotional offers, and provides complimentary detail-center amenities on-site such as vacuums, interior and glass cleaners, microfiber towels, and mat cleaners. The website also references fleet services and standard store information (locations, careers, contact).

📋 Description

• Review and validate invoices for accuracy, coding, approvals, supporting documentation, and compliance with company requirements • Perform three-way matching of purchase orders, receipts, and invoices, and resolve exceptions before payment • Monitor AP aging, outstanding balances, duplicate invoices, payment exceptions, and other issues affecting vendor relationships or financial accuracy • Provide invoice accruals for items not processed systematically for month-end close activities • Reconcile vendor accounts, research discrepancies, and resolve invoice, payment, and account-balance questions • Respond to vendor and internal inquiries while maintaining accurate documentation of issues and resolutions • Support month-end and year-end close activities, including accruals, expense support, and related accounting schedules • Support internal and external audits by providing organized, accurate documentation and reconciliations • Ensure AP activity follows company policies, accounting procedures, approval requirements, and internal controls • Prepare recurring AP reports and analysis for Finance and Accounting leaders, highlighting exceptions, trends, risks, and required actions • Analyze AP data to identify errors, recurring issues, control gaps, and workflow improvement opportunities • Partner with Procurement, Accounting, Finance, Operations, and system teams to improve data quality, automation, and procure-to-pay process reliability • Maintain organized, audit-ready support for invoices, approvals, payments, reconciliations, and process documentation

🎯 Requirements

• 2–4 years of experience in accounts payable, accounting, or a related finance function, preferably in a high-volume environment • Strong understanding of accounts payable, vendor reconciliations, invoice matching, payment processing, accruals, and general accounting principles • Experience with ERP or accounting systems; NetSuite experience and familiarity with AP automation or invoice-processing platforms are preferred • Strong Excel skills, including pivot tables, lookups, and data analysis • Strong attention to detail, organization, documentation, analytical thinking, and problem-solving skills • Able to manage multiple priorities, meet deadlines, work independently, and follow issues through to resolution • Clear written and verbal communication skills with the ability to partner effectively across Finance, Procurement, Operations, and external vendors • Knowledge of internal controls and experience supporting audits or process-improvement work are preferred • Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred

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