Part-time Virtual Assistant – Appointment Setter

Job not on LinkedIn

🕒 October 2

🇵🇭 Philippines – Remote

💵 ₱300 - ₱450 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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WizeTalent

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

WizeTalent is a world-class hiring service that helps accounting and bookkeeping firms source, recruit and onboard skilled staff to support practice growth. Operating as part of the Wize Mentoring group, it focuses on tailored recruitment solutions and team design (including offshore hires) that enable practice owners to scale, create leadership, and free themselves from day-to-day operations. WizeTalent integrates with Wize’s mentoring, systems and playbooks to deliver practical, B2B-focused hiring outcomes for professional service firms.

📋 Description

• Coordinate and book client appointments via Outlook and Zoom, avoiding scheduling conflicts • Confirm, reschedule, and follow up on appointments promptly • Send appointment reminders and confirmations to clients • Flag scheduling issues or conflicts to Samee proactively • Handle client scheduling queries with prompt, professional responses • Communicate with clients via Microsoft Teams, email, and/or phone • Prepare agendas, links, and materials ahead of meetings • Follow up to ensure clients are ready for meetings • Save, organise, and file meeting recordings and notes after each session • Keep client records clean, accurate, and up to date • Manage onboarding administration tasks and flag missing information or outstanding items • Track outstanding client tasks and escalate items needing Samee's attention • Assist Samee with ad-hoc tasks as needed • Act as Samee (Samantha Regalado, WizeGrowth & Advisory Success Specialist) with inbox and calendar access to manage meetings and communicate with clients on her behalf • Report to Samee

🎯 Requirements

• Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook • Excellent written and spoken English, with strong communication skills • Good interpersonal skills and a warm, professional client-facing manner • Highly organised, reliable and punctual • Comfortable working independently in a remote, part-time capacity • Prior experience as a receptionist, scheduler, or virtual assistant is a plus

🏖️ Benefits

• Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week) • 100% remote work from home • Supportive and forward-thinking leadership team • Opportunity to build long-term • Meaningful, flexible work that fits around other commitments

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