Purchasing Assistant

🕒 May 1

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WorkBetterNow

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

👥 HR Tech

🎯 Recruiter

☁️ SaaS

HR Tech • Recruitment • SaaS

WorkBetterNow is a leading provider of remote talent solutions, specifically catering to small and midsize businesses. The company specializes in connecting clients with pre-screened, highly skilled professionals from Latin America, delivering efficient hiring processes and support without long-term commitments. With a focus on roles such as executive assistants, project managers, and customer service representatives, WorkBetterNow aims to enhance productivity and ease administrative burdens for its clients.

📋 Description

• Create, update, and manage purchase orders accurately within internal purchasing systems. • Add requested parts to orders and verify that all order details are complete and documented. • Communicate with vendors and suppliers to confirm part availability, pricing, substitutions, lead times, and shipping options when needed. • Resolve order issues such as incorrect parts, incomplete shipments, backorders, substitutions, pricing discrepancies, or delivery delays. • Process returns and exchanges while ensuring proper documentation and follow-up for credits or replacements. • Maintain organized records and email communication so order status and next steps are always clear. • Collaborate with technicians and internal teams to prioritize urgent requests and keep orders moving efficiently.

🎯 Requirements

• 2+ years of experience in purchasing, procurement, dispatch, order management, inventory, or customer support roles • Strong phone communication skills and professional interaction with vendors and technicians. • Excellent organization and follow-through with the ability to track and close tasks efficiently. • High attention to detail in a high-volume environment. • Ability to multitask across calls, emails, and order entry. • Proficiency in Microsoft Office (Outlook, Excel, Word).

🏖️ Benefits

• 100% remote work — enjoy the comfort and flexibility of working from home • 18 paid vacation days + U.S. federal holidays • Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year) • A dedicated Talent Coordinator who serves as your guide and liaison • A supportive, people-first environment where your voice matters.