Administrative Assistant

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🕒 May 20

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WOW Remote Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

🛍️ eCommerce

🎯 Recruiter

B2B • eCommerce • Recruitment

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

📋 Description

• Manage day-to-day administrative and office support tasks remotely • Categorize transactions and maintain organized records within QuickBooks Online • Conduct vendor and project follow-up through phone calls and email communication • Coordinate calendars, meetings, and appointment scheduling • Assist with travel coordination, reservations, and itinerary planning • Organize and maintain Google Drive files and documentation • Build and edit presentations using Google Slides or Canva • Support social media scheduling and follow-up activities • Communicate professionally with vendors, clients, and internal stakeholders • Proactively identify pending tasks and follow through independently • Assist with additional operational and administrative tasks as needed

🎯 Requirements

• Previous experience in administrative support, virtual assistance, or office coordination • Strong written and verbal English communication skills • Experience using QuickBooks Online for transaction categorization • Ability to manage multiple responsibilities with minimal supervision • Strong organizational and time management abilities • Comfortable handling phone and email communication professionally • Experience with scheduling, calendar management, and travel coordination • Ability to work independently and anticipate team needs proactively • Strong attention to detail and problem-solving skills • Experience working in remote environments preferred • Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides • Experience with presentation creation tools such as Canva or Google Slides • Exposure to tools like Houzz Pro is considered a plus • Strong follow-up and communication skills with vendors and external contacts • Professional, assertive, and proactive personality • Forward-thinking mindset with the ability to stay ahead of deadlines and priorities • Reliable internet connection and home office setup

🏖️ Benefits

• Part-time remote opportunity with potential to transition into a full-time role • 100% remote work environment • Flexible and collaborative work culture • Opportunity to work closely with leadership and support operational growth • Exposure to administrative, project coordination, and business operations functions