Administrative Assistant

Job not on LinkedIn

🔥 13 minutes ago

🇺🇸 United States – Remote

💵 $33 - $38 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

XPRIZE

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1995

🏥 Healthcare

📦 Logistics

🍽️ Food & Beverage

💰 $1.8M Grant on 2018-10

Healthcare • Logistics • Food & Beverage

XPRIZE is a non-profit organization committed to inspiring and empowering humanity to achieve breakthroughs that accelerate an abundant and equitable future for all. Founded to address major global challenges, XPRIZE organizes competitions across focus areas such as biodiversity, climate, energy, deep tech, food, water, waste, health, learning, society, space, and exploration. These competitions set clear and measurable goals to stimulate innovation worldwide, leveraging a network of experts and a rigorous prize model to validate and celebrate the resulting solutions. XPRIZE competitions have engaged thousands of global teams, encouraging creativity from a diverse range of participants, including scientists and innovators from various fields.

📋 Description

• Provide high-level, hands-on administrative support to senior Foundation executives • Manage executive calendars, schedule and coordinate calls and meetings • Communicate internally and externally regarding scheduling availability • Handle email responses with internal and external stakeholders • Coordinate meeting logistics and participant details • Provide updates about meeting changes and determine whether rescheduling is needed • Attend designated meetings, take notes, capture deliverables, and report back to executives • Update the Foundation Collaboration Calendar with out-of-office occurrences • Coordinate frequent domestic and international travel, including airfare, hotels, and ground transportation • Order meals as needed • Collaborate with supported teams and other executive/administrative assistants • Prepare Google Slides and PowerPoint presentations • Prepare memos, emails, and other correspondence • Complete special projects as assigned

🎯 Requirements

• 3-5 years of experience supporting multiple C-level Executives • 1+ years of experience using Google Suite of tools • 2+ years of experience using MS Office Suite • Minimum 1 year of experience supporting Executives in different time zones and locations • Exceptional organizational abilities and attention to detail • Experience with modern remote-office technologies, including Zoom, Slack, and Asana • Exceptional time management skills and ability to prioritize tasks and manage deadlines with minimal supervision • Proven listening, writing, and communication skills across multiple platforms • Ability to maintain absolute confidentiality internally and externally • Demonstrated maturity and emotional intelligence to handle, direct, and/or resolve sensitive matters • Ability to anticipate needs and adapt quickly to changes • Ability to multitask, manage conflicting deadlines, and manage a heavy calendar • Independent, proactive problem-solving approach • Personable, professional, and calm demeanor • Patience, flexibility, creativity, and good humor • Must live and work full-time within the United States • Must be authorized to work in the United States

🏖️ Benefits

• Remote-first environment • Quarterly company-paid All-Hands meetings in Los Angeles for frequent in-person collaboration • Employee and dependent medical, dental, and vision options • 401(K) program with employer match • Ample paid time off, including vacation, floating holidays, sick days, and company-paid holidays • Employee Assistance Program for confidential, professional support • Employee stipends/reimbursements for cell phone, internet, health & wellbeing, and learning & development • Generous Paid Parental Leave for all employees welcoming a new child • One meeting-free block per week and four focus weeks per year for uninterrupted strategic projects • Annual incentive eligibility