Virtual Executive Assistant

🔥 0 minutes ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

🐊 Florida, Kansas, +1 more states – Remote

🐊 Florida – Remote 🌪️ Kansas – Remote 🌴 South Carolina – Remote

💵 $500 - $3.5k / year

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Zirtual

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2011

💼 Consulting

📦 Logistics

✈️ Travel

💰 $650k Debt Financing on 2015-07

Consulting • Logistics • Travel

Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs.

📋 Description

• Serve as the primary point of contact for assigned clients • Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate and proactively resolve scheduling conflicts • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book flights, hotels, and transportation • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information • Identify opportunities to improve processes and efficiency • Send weekly usage reports • Respond to communications within a two-hour window • Maintain detailed client profiles • Follow Zirtual’s best practices for success • Work independently with support from an Account Supervisor

🎯 Requirements

• Strong organizational and time management skills • Excellent written and verbal communication • High attention to detail and accuracy • Ability to manage multiple clients and deadlines • Proactive, resourceful, and solution-oriented mindset • Ability to work independently in a remote environment • Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) • 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role • Experience supporting multiple clients or executives preferred • Typing ability of at least 50 WPM with accuracy • Google Workspace and/or Microsoft Office proficiency • Familiarity with Google Calendar and Outlook • Familiarity with project management and CRM tools such as Asana, Trello, ClickUp, Zoho, and Salesforce • Familiarity with Slack, Zoom, and Teams • Reliable high-speed internet, computer, and phone • Ability to maintain confidentiality and professionalism • Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client • Must reside in the United States or Canada

🏖️ Benefits

• Remote work arrangement • Independent contractor opportunity • Flexible client-agreed business-hour availability; around-the-clock availability is not expected • Work-life balanced company environment • Account Supervisor support, client relationship guidance, quality feedback, and ongoing guidance • No equipment provided; candidates are not asked to pay for equipment • Recruitment process is free for candidates; no financial requests