HHS Meetings and Event Manager

Job not on LinkedIn

🕒 September 28

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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📋 Description

• Lead day-to-day delivery of HHS acquisition workforce training conferences, industry days, industry roundtables, and reverse industry days • Manage event planning from kickoff through closeout, including integrated plans, schedules, milestones, risks, logistics, and contingencies • Coordinate Arlo event resources, Government stakeholders, senior leaders, speakers, vendors, and venue staff • Maintain action logs, decision logs, meeting minutes, status trackers, deliverable schedules, and event documentation • Deliver event status briefings, written reports, and responses to Government information requests • Support VIP, keynote speaker, and special guest coordination • Oversee venues, registration, accessibility, audiovisual and IT requirements, and virtual or hybrid platform setup • Manage event platforms including registration, speaker and session management, live streaming, Q&A, polling, recordings, and surveys • Lead technical rehearsals, dry runs, site walkthroughs, readiness reviews, and on-site event coordination • Manage awards ceremony run-of-show requirements, recipient staging, presenter coordination, scripts, and approved commemorative items • Coordinate event staff and volunteers and provide daily direction to event support staff • Liaise with audiovisual, production, photography, videography, banquet, and other subcontractor vendors • Obtain quotes, monitor incremental costs, and document authorized changes • Contribute to monthly and annual program reports and prepare progress reports • Develop and deploy participant assessments, compile results, and lead post-event briefings • Prepare post-event summaries, lessons learned, and after-action reports and track follow-up actions through closure • Ensure work products meet PWS standards, Section 508 requirements, and Government repository requirements

🎯 Requirements

• Bachelor's degree in business, communications, hospitality, public administration, or a related field • Five or more years of experience planning and executing large-scale in-person, virtual, and hybrid events, including at least two years in a lead or management role • Demonstrated project management skills, including scheduling, risk and issue tracking, stakeholder management, and deliverable management • Experience interacting professionally with senior executives, Government officials, or similarly high-level stakeholders • Hands-on experience with event management platforms such as Stova, Cvent, or comparable tools • Strong written and verbal communication skills and ability to manage multiple priorities under tight deadlines • Eligibility to work in the United States • Ability to successfully complete an HHS background investigation

🏖️ Benefits

• Affirmative Action and Equal Opportunity Employer • Remote work arrangement

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