Events Specialist

🕒 September 25

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $65k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 0%

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Chartwell Law

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2002

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Chartwell Law is a law firm that defends employers, self-insured entities, and insurance carriers in matters involving workers' compensation, employment and labor law, business disputes, and general liability. The firm also represents health care systems, providers, and hospitals in professional liability, general liability, labor and employment, and workers’ compensation matters, providing litigation and defense services across multiple jurisdictions.

📋 Description

• Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives • Lead the planning and implementation of internal firm events, including retreats, holiday celebrations, summer events, training programs, and employee engagement initiatives • Develop event strategies supporting firm growth and client relationship objectives • Evaluate sponsorship opportunities and manage sponsorship benefits, including speaker opportunities, attendee lists, booth logistics, marketing deliverables, and event participation • Research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related vendors and services • Maintain vendor relationships and identify new vendors and event opportunities • Coordinate contract reviews, payment schedules, compliance requirements, and vendor deadlines • Develop and manage event budgets, monitor expenditures, and oversee invoice review and reconciliation • Oversee the event calendar, key dates, sponsorship obligations, planning milestones, and project deliverables • Collaborate on invitations, registration communications, reminder emails, follow-up messages, social media promotion, and event-related content • Identify target attendees, client outreach opportunities, and follow-up strategies • Maintain event records in CRM and marketing databases, including attendee engagement, ROI metrics, and follow-up activities • Track and report event performance, attendance, client engagement, leads generated, follow-up activities, and business development outcomes • Provide guidance to the Events Coordinator on priorities, timelines, logistics, and execution • Travel to events to provide leadership and logistical support • Manage multiple projects and improve processes, efficiency, event quality, and measurable outcomes • Develop and maintain event planning procedures, workflows, templates, efficiencies, and best practices

🎯 Requirements

• Bachelor's degree in Marketing, Communications, Event Management, Hospitality Management, or related field • 5-7+ years of event planning, business development, marketing, or related experience in a law firm or professional services environment • Demonstrated experience managing large-scale events, sponsorship programs, vendor relationships, and event budgets • Ability to travel as needed, including occasional evenings and weekends • Must be near a major airport hub, preferably on the East Coast • Experience managing event budgets, vendor contracts, sponsorship deliverables, and event reporting • Experience working in a professional services environment • Legal industry experience is preferred but not required • Strong organizational, project management, and strategic planning skills • Proficiency with Microsoft Office Suite required • Excellent written and verbal communication skills • Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required

🏖️ Benefits

• Fully remote designation • Travel to events as needed • Opportunities to lead and support client-facing and internal firm events • Professional development through event planning procedures, workflows, templates, efficiencies, and best practices

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