Manager, Common Collection System

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🇨🇦 Canada – Remote

💵 $95k - $110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

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Circular Materials

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

Circular Materials is a national not-for-profit producer responsibility organization in Canada that builds and manages recycling systems under extended producer responsibility (EPR). It partners with producers, regulators and service providers to design and implement recycling programs, run supply chain procurement and contracts, provide regulatory reporting and analytics, support producer onboarding and fee-setting, operate IT platforms and financial services, and deliver promotion and education to advance the circular economy and increase material recovery across provinces.

📋 Description

• Lead two contract specialists on the Common Collection System team • Support the Director with day-to-day management of CCS Operator and service provider contracts • Oversee contract administration, procurement of services, change notices, contract updates, performance tracking, data management and regulatory compliance monitoring • Develop knowledge of Ontario waste diversion regulations and their impact on CCS operations • Understand and administer Master Services Agreements, Statements of Work and related CCS agreements • Develop and implement staff teamwork plans to meet deliverables on time and within budget • Support relationships with municipal and First Nation communities participating in the CCS • Coordinate transfer of executed contracts to the CCS Operator • Administer contract changes, amendments and updates • Maintain contract records, dates, deliverables and obligations • Develop tracking tools and calendars for milestones, reporting, renewals and critical events • Monitor contract performance and collect operational data for reporting, performance management and compliance • Document interactions with collection service providers and material receiving facilities in enterprise systems • Support contract negotiations, vendor management and business initiatives • Improve contract administration and service delivery oversight procedures • Prepare reports, dashboards, presentations and stakeholder updates • Coordinate cross-functional deliverables, milestones and issue resolution • Liaise with the PMO to document project and contract status • Identify risks, issues and process-improvement opportunities and escalate recommendations • Manage relationships with collection-system stakeholders and contracted service providers, including disputes and risk escalation • Oversee administrative and project specialists • Mentor, coach and manage direct-report performance, including succession planning • Support team development and staffing with HR • Participate in annual operations budget planning • Prepare timely, data-driven operational reports • Support strategic decision-making as a management team member • Collaborate with National Operations on technology, innovation and continuous improvement • Attend events and third-party meetings as needed • Lead and support special projects

🎯 Requirements

• Bachelor’s degree, college diploma or equivalent management experience in a related field is required • 5+ years progressive experience leading recycling collection systems, including contracts, operating standards, performance metrics and performance outcomes • Knowledge of procurement processes gained through hands-on experience • Experience and/or knowledge of First Nations consulting and contracting practices and processes is an asset • Experience in a waste management operations role is highly valued • Experience managing a team to meet key deliverables in a fast-paced environment with multiple stakeholder priorities • Experience managing competing priorities with multiple stakeholders • Proficient in Microsoft Office 365, Visio, SharePoint, Teams, Excel and Jira • Ability to work in a dynamic environment where change, growth and innovation are constant • Excellent interpersonal, influencing and negotiation skills, with tactfulness and diplomacy • Experience working with senior executives, service providers and municipal representatives • Collaborative and respectful interpersonal skills • Integrity, ethics, standards and business practices aligned to Circular Materials’ values • Professional judgment and decision-making skills rooted in logic and sound reasoning • Creative problem-solving ability • Ability to translate technical information into factual, understandable messages • Strong stakeholder management skills, including negotiation, persuasion and collaboration • Flexibility and adaptability in complex and challenging situations • Valid driver’s license and auto insurance required • Residency in Ontario, Canada required • Ability to work extended hours, including evenings and weekends, when needed • Ability to coordinate with stakeholders across multiple Canadian time zones

🏖️ Benefits

• Permanent position • Remote work from an Ontario home office • Flexible work schedule • Professional development and continuing education opportunities • Reasonable accommodation during recruitment and assessment processes