Executive Assistant – Office Administrator

🔥 0 minutes ago

🇨🇦 Canada – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Entreflow

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

🎯 Recruiter

Consulting • Recruitment

Entreflow is a licensed public practice CPA accounting firm and recruitment agency that supports start-ups and scale-ups with a focus on helping clients achieve their financial goals. They offer services in financial management, bookkeeping, HR management, budgeting, forecasting, and more. Entreflow aims to build trust with clients and aid in growth by implementing solid systems, automating tasks, and enabling data-driven strategic decisions.

📋 Description

• Provide administrative and organisational support to the leadership team • Coordinate calendars, meetings, reporting, presentations, and day-to-day priorities • Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and complete action items • Support Sales and Marketing with blog reviews, content coordination, and social media posts • Liaise with vendors, service providers, and external partners • Coordinate purchases, subscriptions, renewals, and other administrative requirements • Maintain company records, documentation, files, and administrative systems • Support new hire onboarding, including equipment, systems, and processes • Improve administrative processes, systems, and workflows • Own additional administrative priorities and special projects • Coordinate internal projects from planning through completion • Track timelines, deliverables, stakeholders, and follow-ups • Anticipate needs and proactively support the leadership team and wider organisation • Investigate, validate, and execute automation methods to improve efficiency

🎯 Requirements

• 3+ years of administrative, office coordination, or executive support experience • Proven track record of successfully working remotely • Prior experience working in a startup or fast-paced environment • Ability to manage shifting priorities and triage issues • Entrepreneurial spirit and genuine desire to support a growing business • Highly organised with strong attention to detail • Exceptional written and verbal communication skills • Ability to manage multiple priorities effectively • Tech-savvy and eager to leverage technology and automation • Ability to take ownership of automation projects • Strong problem-solving skills and ability to think independently • Ability to find and implement creative solutions • Proactive and resourceful, with ability to anticipate needs and take initiative • Growth mindset and willingness to take on increasing responsibility

🏖️ Benefits

• Everyone gets their birthday off • 3 weeks of vacation to start, 4 weeks after the first year • 1:1 mentoring, coaching and succession planning with their manager • Biannual reviews • Formal and informal education covered • 100% remote work environment in Canada