Bilingual Document Specialist – Multiple Shifts Available

🔥 0 minutes ago

🇨🇦 Canada – Remote

💵 $58k - $78k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💬 Bilingual

👻 Ghost score 0%

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McCarthy Tétrault

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1855

🤝 B2B

⚖️ Legal

💸 Finance

B2B • Legal • Finance

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world through our offices in Vancouver, Calgary, Toronto, Montréal, Québec City, New York, and London, U. K. The firm specializes in various industries, providing insights and strategic advice particularly in private equity, energy, tax, technology, public procurement, competition/antitrust, and foreign investment.

📋 Description

• Create legal and other documents through copy typing, transcription, scanning and other methods • Convert styles, perform mail merges, insert media into presentations, cross-reference, index and create tables • Work with financial tables, graphs, objects and graphics applications • Proofread and check documents for formatting, spelling, grammar, sense and clarity • Compare document versions, check revisions and correct document corruption • Develop working knowledge of the Firm’s document-production procedures and precedents • Respond promptly to requests, meet deadlines and collaborate with departments and individuals across the Firm • Use word-processing expertise on complex legal and other documents • Manage workload fluctuations with minimal supervision • Perform quality control, seek clarification and review others’ work as required • Assist and mentor other team members • Manage intake, prioritization and coordination of document production and support requests as required • Provide firm-wide document production support using Microsoft Word, Excel, PowerPoint, Visio and other applications • Document, log, track and respond to calls, emails, voicemail and drop-bys • Manage escalations and retain ownership of document-production support issues • Track calls, research issues and update the knowledge base • Review procedures and recommend solutions for document production and support • Perform other duties as assigned

🎯 Requirements

• College certificate (office administration, legal specialization, or related) • Three years of experience in a professional work environment • Experience in a document production role is an asset • Knowledge of legal terminology, documents and procedures is an asset • Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) • Excellent interpersonal skills and telephone manners • Ability to correspond effectively and respectfully with DSG clients • Ability to transfer knowledge using a variety of techniques and software applications • Patience, flexibility and ability to manage difficult situations • Strong organization, meticulous attention to detail and proofreading skills • Ability to handle pressure/stress • Well-developed analytical and problem-solving skills • Capability to adapt to different work schedules, including weekends and statutory holidays where applicable • Ability to work independently, prioritize and make day-to-day decisions • Ability to type 80–100 words per minute • Bilingualism in French and English is required for bilingual shifts/position • Minimum 2 years of experience in document management stated for the role

🏖️ Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm • Wellness and technology reimbursements • Competitive compensation • Paid overtime • Generous time off • A day off to volunteer • A day off for your birthday • Professional development and growth opportunities • Two-way feedback culture • Strong community involvement • Commitment to equity, diversity and inclusion • Collaborative, cohesive culture