Administrative Coordinator

🔥 17 minutes ago

🇨🇦 Canada – Remote

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• No salary listed.

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moneyGenius (formerly WeyMedia)

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2016

🛡️ Insurance

💼 Consulting

📣 Marketing

Insurance • Consulting • Marketing

moneyGenius is a 100% free Canadian personal finance resource that helps consumers compare and choose financial products. The site publishes reviews, ratings, guides, calculators, and news covering banking, credit cards, insurance, investing, loans, mortgages, and other personal finance topics, and highlights deals and affiliate offers to help Canadians save money.

📋 Description

• Track project timelines, check in with Team Leads before deadlines, and flag potential delays • Schedule project check-ins, status updates, and retrospectives • Take meeting notes and follow up on action items • Maintain task boards and tracking tools • Coordinate calendars and scheduling for meetings, events, and milestones • Monitor shared inboxes, respond using established templates, and route requests • Organize and maintain internal documentation, spreadsheets, and standard operating procedures • Provide administrative and operational support to Founders and leadership • Send recurring compliance and process refresher reminders • Update KPI metrics and reporting spreadsheets • Organize employee engagement activities and events • Provide marketing support • Respond to administrative requests from team members • Support stretch projects and cross-functional work in a fast-paced environment

🎯 Requirements

• 1–3 years of experience in an administrative, coordination, or operations role • Bachelor's degree in Business or a related field, or equivalent experience • Legally eligible to work in Canada • Strong organization, reliability, resourcefulness, and attention to detail • Ability to follow and improve scalable, efficient, and effective processes and workflows • Strong written and verbal communication skills • Ability to collaborate effectively across teams • Proficiency with Google Workspace, project management platforms, and other work management software • Ability to schedule, organize, and prioritize tasks • Ability to work effectively in a remote-first environment from home • Ability to work in ET or AT time zones • Growth mindset and willingness to learn and adapt

🏖️ Benefits

• Work from home anywhere in Canada with permanent remote full-time status • Opportunities for continuous growth and career advancement • Competitive salary based on your skills and experience • Performance-based bonuses • 100% paid premiums for health, dental, and vision insurance • Ample vacation time and standardized public holidays across Canada • New employee toolkit including a company laptop, a second monitor, and other useful items • Mental health support through inConfidence and the Calm app • Mobile phone allowance to help cover part of the monthly bill • Regular team-building activities including team games, lunches, happy hours, competitions with prizes, and more • Challenging and rewarding work with a real impact on Canadians’ financial health

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