Construction Administrative & Project Support Virtual Assistant

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20four7VA

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B2B • eCommerce • SaaS

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

51 - 200 employees

Founded 2010

🤝 B2B

🛍️ eCommerce

☁️ SaaS

📋 Description

• Support a custom millwork and fabrication company with administrative operations. • Project coordination, bid support, and documentation management. • Streamline communication, organize project materials, and manage job setup. • Maintain consistent follow-up across all active bids and construction projects. • Perform email, communication & calendar management duties. • Track all incoming bids, log due dates, and maintain organized records. • Create project folders for every bid/job and ensure consistent naming conventions. • Set reminders for follow-up dates and send follow-up communications as directed.

🎯 Requirements

• Senior–Advanced-level administrative support experience (construction, millwork, GC, or trade contractor environments preferred). • Strong understanding of construction documentation workflows (plans, specs, bids, submittals). • Excellent communication, task management, and organizational skills. • Ability to manage and prioritize multiple active projects with precision. • High reliability, strong follow-through, and ownership mentality. • Comfortable learning and navigating GC portals for uploads/downloads. • Experience supporting small construction or fabrication businesses is a strong plus. • JobTread (preferred) • Google Workspace (Gmail, Drive, Docs, Sheets)

🏖️ Benefits

• Email, Communication & Calendar Management • Bidding & Estimating Administrative Support • Project Setup & Administrative Management • Submittals, Shop Drawings & Closeout Support • General Administrative Support • Personal / Executive Support (as needed)