Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Safe Rescue

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Safe Rescue is a comprehensive service provider dedicated to supporting businesses with essential solutions around customer support, digital marketing, website development, CRM implementation, data analytics, SEO, project management, and lead generation. The company focuses on creating impactful strategies that drive engagement and efficiency for its clients, while fostering a dynamic work environment that promotes personal and professional growth.

📋 Description

• Provide administrative and executive support to the Chief of Staff • Work independently, take ownership of responsibilities, and make sound decisions within role scope • Represent the Chief of Staff when authorized and communicate with internal and external stakeholders • Manage calendars, appointments, meetings, schedules, meeting arrangements, and scheduling conflicts • Manage emails, correspondence, and business communications • Prepare meeting agendas, take minutes, and track action items and follow-ups • Organize and maintain digital files, documents, reports, presentations, and business records • Monitor tasks, deadlines, and deliverables and follow up with team members • Assist in planning, coordinating, and monitoring projects • Maintain project trackers, monitor progress, coordinate with stakeholders, and provide project status updates • Coordinate meetings, projects, and communications with internal and external stakeholders • Anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions • Handle confidential information with professionalism, discretion, and integrity • Maintain task trackers and provide updates on pending items, priorities, and completed tasks • Perform other administrative, operational, and coordination tasks as required

🎯 Requirements

• At least 2–3 years of relevant work experience as an Executive Assistant • Proven ability to work independently with minimal supervision and take initiative • Experience or knowledge in project management and business development, including project coordination, lead generation, market research, client relationship management, and identifying potential business opportunities • Strong organizational, time-management, multitasking, and prioritization skills • Excellent written and verbal communication skills • Strong attention to detail, accuracy, and follow-through • Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements • Strong problem-solving, analytical, and research skills • Ability to exercise sound judgment, maintain professionalism, and represent executive leadership appropriately when authorized • High level of discretion and integrity when handling confidential information • Proficiency in Microsoft Office or Google Workspace, including email, calendars, spreadsheets, and document preparation • Familiarity with remote collaboration and project management tools such as Slack, Microsoft Teams, Asana, or Trello • Ability to prepare reports, presentations, proposals, and other business documents • Must be available for a full-time, work-from-home position during agreed working hours (Pacific Standard Time) • Must be comfortable remaining on Zoom with the camera turned on throughout the entire work shift, except during scheduled breaks or as otherwise agreed • Must have a reliable, high-speed internet connection, a functional webcam, a clear audio setup, and a quiet, professional home workspace • Must maintain a professional appearance and remain attentive, engaged, and responsive during working hours • Must be comfortable with regular virtual communication and collaboration • Computer requirements: Intel Core i7 11th generation or above, Intel Core i5 13th generation or above, or AMD Ryzen 5/7/9 series 7000 minimum, or Macintosh Core i7/i5/M1/M2 • Minimum 12 GB RAM, 128 GB SSD or higher, and 2 GB graphics memory • Mouse and keyboard • Noise-cancelling headset • Primary internet: jitter below 10ms, latency below 160ms, upload above 25 Mbps, download above 40 Mbps • LAN-cabled internet connection • Reliable power backup sustaining at least 8 hours • Secondary internet: jitter below 10ms, latency below 160ms, upload and download at least 25 Mbps

🏖️ Benefits

• Remote work arrangement • Full-time work-from-home position • Work during agreed working hours in Pacific Standard Time • Professional development, bonuses, stock options, paid time off, health insurance, retirement plans, wellness programs, and other benefits are not specified