Service Admin, Bookkeeper – Xero, AroFlo

🕒 November 6

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 22%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 8 days.
• Jobs at this company usually fill in 33 days.
• No salary listed.

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Access Offshoring

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Access Offshoring is a company that provides offshoring and remote staffing services to other businesses. Based on the company name and available website fragments, it appears to help firms source, onboard, and manage offshore talent (e. g. , remote employees or contractors) to support business operations. The company primarily operates as a service provider to other businesses rather than to consumers.

📋 Description

• Maintain accurate and up-to-date job records, technician notes, work orders and job statuses in AroFlo • Follow up with technicians to obtain missing job information, service notes and supporting documentation • Monitor job progress and ensure records are complete and ready for invoicing • Ensure service reports can be accurately generated from job records • Identify and resolve discrepancies in job information and escalate outstanding issues when necessary • Perform day-to-day bookkeeping activities using Xero • Manage accounts payable and accounts receivable, including invoice processing and payment tracking • Perform bank reconciliations and maintain accurate financial records • Prepare and issue customer invoices aligned with completed jobs and supporting documentation • Monitor outstanding invoices and follow up on overdue payments • Record and reconcile supplier invoices, expenses and other financial transactions • Assist with month-end reporting and bookkeeping requirements • Coordinate with the Australian team to resolve financial discrepancies and maintain accurate accounting records • Update client portals, including Facilio and MyBuildings, with job progress and work order information • Follow up with clients regarding outstanding work orders and required documentation • Prepare daily, weekly and monthly service reports using AroFlo • Generate and review job management reports for data accuracy and completeness • Assist with financial and bookkeeping reports using Xero • Maintain organised records and documentation for operational and financial reporting • Follow company procedures for service administration and bookkeeping • Assist with improving administrative workflows and reporting processes • Support the service team with additional administrative tasks as required • Use digital and AI tools to improve reporting efficiency and accuracy

🎯 Requirements

• Proven experience in service administration, accounts administration and bookkeeping • Previous experience supporting an Australian business, preferably within the electrical, construction, trades or field service industry • Hands-on experience using Xero for bookkeeping, invoicing, accounts payable, accounts receivable and bank reconciliations • Experience using AroFlo, Simpro or similar job management software • Experience managing work orders, job records and service documentation • Ability to generate reports from job management and accounting systems and verify data accuracy • Strong Microsoft Excel skills and proficiency with general office applications • Excellent attention to detail, organisational skills and ability to manage competing priorities • Strong written and verbal English communication skills • Confidence following up with technicians, clients and internal stakeholders • Experience with job costing, cost tracking or financial administration within a trade or construction business • Familiarity with client portals such as Facilio and MyBuildings • Understanding of Australian bookkeeping practices and GST • Experience supporting month-end bookkeeping and financial reporting • Familiarity with AI tools for reporting, data management and administrative efficiency • Candidates must currently be based in the Philippines

🏖️ Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!) • Work from Home Allowance • HMO for you AND a dependent • 20 Days Annual Leave and 5 Days Sick Leave • Government Statutory Benefits • 13th Month Pay • Computer Equipment • Opportunities for growth • Competitive salary

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