Executive Assistant

🔥 6 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $55k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

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Adolescent Wellness Academy

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2015

🧘 Wellness

Healthcare • Mental Health • Wellness

Adolescent Wellness Academy is a mental health treatment center dedicated to supporting teenagers aged 13-17 and their families. With locations in Broward and Miami-Dade, the academy offers specialized programs including outpatient treatment, intensive outpatient programs, and therapeutic day programs. Their evidence-based approach focuses on addressing various teen mental health issues such as depression, anxiety, self-harm, and substance abuse, while also providing family-centered support to foster lasting positive changes.

📋 Description

• Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs • Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization • Review, organize, and maintain contracts, agreements, and sensitive organizational documents • Support medical credentialing processes and documentation across both organizations • Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org • Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue • Build and maintain Excel trackers, reports, and operational spreadsheets • Contribute to special projects as organizational needs evolve • Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination

🎯 Requirements

• 2+ years in a medical administrative, operations, or executive support role • Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus • Functional Excel skills with the ability to learn more on the job • Highly independent and self-directed, with the ability to manage competing priorities without much guidance • Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work • Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates • Discreet with sensitive information and steady under shifting priorities.

🏖️ Benefits

• Flexible Schedule • Monday-Friday