Assistant Officer – Administration

Job not on LinkedIn

🔥 45 minutes ago

🇦🇪 United Arab Emirates (UAE) – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Al Ghurair

WebsiteLinkedInAll Job Openings

10,000+ employees

🍽️ Food & Beverage

🏨 Hospitality

📦 Logistics

Food & Beverage • Hospitality • Logistics

Al Ghurair is one of the largest diversified family business groups in the Middle East, with operations spanning seven distinct sectors including foods, resources, properties, construction, energy, mobility, and ventures. With a rich history of pioneering innovative businesses, Al Ghurair is committed to enhancing life for all through trust, excellence, and responsibility in its various offerings such as grain trading, hospitality, automotive services, and retail.

📋 Description

• Provide administrative support to the Facilities Management and Operations teams • Coordinate with site teams regarding routine administrative and operational requirements • Maintain accurate records of facilities, sites, employees, contractors and service providers • Prepare and update daily, weekly and monthly operational reports and trackers • Assist in monitoring work orders, service requests and pending operational activities • Follow up with supervisors, technicians, service providers and contractors on outstanding requirements • Coordinate with internal departments to ensure timely completion of operational requests • Assist in preparing quotations, purchase requests, work orders and other operational documentation • Maintain electronic records of contracts, service reports, quotations, invoices and related documents • Support preparation of client reports, presentations and operational updates • Assist in tracking preventive maintenance and routine service activities where required • Coordinate collection of site information, attendance records, service reports and other operational data • Assist the Operations team with client and contractor correspondence • Monitor administrative trackers and highlight overdue or pending actions to the reporting manager • Support mobilization and demobilization activities for FM contracts and sites • Assist with employee onboarding, deployment and documentation in coordination with People & Culture and Operations • Support preparation and maintenance of staff deployment, attendance and leave records • Ensure proper filing and confidentiality of company, client and employee information • Assist in maintaining compliance-related documentation required for FM operations • Coordinate meetings, site visits and virtual meetings as required • Provide administrative support for audits, inspections and management reviews • Perform other administrative and operational support duties assigned by management

🎯 Requirements

• UAE nationals with Family Book • Preferred: Higher secondary education plus administrative capacity • Excellent communicator • Time management • Professional attitude • Good team player • Pleasant nature • Good communication skills • Good typing skills