Executive Assistant – GTM Leadership

🕒 May 12

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Ambience Healthcare

WebsiteLinkedInAll Job Openings

11 - 50 employees

⚕️ Healthcare Insurance

☁️ SaaS

🤖 Artificial Intelligence

Healthcare Insurance • SaaS • Artificial Intelligence

Ambience Healthcare is a leading provider of ambient AI solutions designed specifically for healthcare settings. The company specializes in integrating advanced AI technologies into electronic health records (EHRs) to enhance specialty workflows, improve documentation accuracy, and optimize billing processes in real-time. With features such as real-time clinical note generation, integrated coding assistance, and automatic referral letter generation, Ambience Healthcare aims to reduce clinician burnout and improve healthcare system efficiency. The platform is highly adaptable, catering to a wide range of specialties including emergency medicine, cardiology, gastroenterology, oncology, urology, psychiatry, pediatrics, hospital medicine, and orthopedics. By seamlessly integrating into existing healthcare workflows, Ambience Healthcare provides a comprehensive solution to streamline patient care and support healthcare professionals across various medical fields.

📋 Description

• Own calendar and meeting operations, travel and events logistics, information synthesis, and communications flow. • End-to-end calendar management with real judgment. • Own logistics for conferences, client meetings, and travel. • Pre-read Slack threads, Granola meeting notes, and HubSpot data to surface what matters before meetings happen. • Triage inbound messages with speed and judgment. • Partner with the Chief of Staff on agendas, pre-meeting input, and post-meeting follow-up. • QA decks and documents before they reach leadership. • Help refresh and organize the commercial team's Notion workspaces.

🎯 Requirements

• 3+ years supporting a senior executive, ideally at a fast-paced or venture-backed company. • Experience supporting a sales or GTM leader is a strong plus. • Healthcare or enterprise SaaS exposure is a bonus. • You're reliable, detail-oriented, and fast. • Calendar management, travel logistics, and communications are second nature. • You don't just flag problems – you solve them. • You go one step beyond the ask. • You pick things up quickly, retain preferences, and don't need to be told the same thing twice. • You thrive in written communication, proactive pings, and minimal live syncs. • You handle pressure without drama. • Your day-to-day partner is the Chief of Staff, not the exec directly. • Familiarity with Notion, Slack, Google Workspace, and HubSpot is a plus.

🏖️ Benefits

• Comprehensive medical, dental, and vision coverage for you and your dependents • 401(k) with a company match of up to 3% of base salary • A remote-friendly culture (with a San Francisco HQ) and full equipment provisioning to ensure you can work effectively from wherever you’re based. • Parental leave to support your family needs • Annual company-wide off-sites, team off-sites and regular team lunches and all-hands gatherings, with travel, lodging and meals covered • Flexible time off with no annual cap, company-wide holidays and an annual holiday shutdown from December 24–January 1 designed to support real rest and long-term sustainability.