Senior Program Manager

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ApotheCom, an Inizio Company

WebsiteLinkedInAll Job Openings

201 - 500 employees

ApotheCom is a Global Medical Communications Powerhouse with offices in London, Leeds, Yardley, New York, San Francisco, San Diego, Boston, Lebanon, Auckland, Tokyo and Johannesburg.

📋 Description

• Manage the full lifecycle of assigned projects, from initiation to reconciliation, ensuring alignment with client goals and medical strategy. • Develop, track, and maintain detailed project timelines, budgets, and deliverables to guarantee projects are delivered on time and within scope. • Serve as the primary point of coordination between internal functional teams—including Scientific Services, Editorial, Meetings, and Creative/Digital—and external stakeholders such as clients, authors, and vendors. • Maintain consistent and proactive communication with client teams, providing regular updates, meeting summaries, and detailed status reports. • Support proposal development, budget forecasting, and scope-of-work documentation for new and existing programs. • Anticipate client needs, identify challenges early, and collaborate with internal teams to offer effective solutions. • Establish and maintain organized project documentation, ensuring accurate server file management and project setup. • Lead and facilitate internal project meetings, ensuring alignment on priorities, deadlines, and deliverables. • Coordinate review and approval cycles across cross-functional teams, managing trafficking and version control efficiently. • Oversee financial reconciliation and ensure complete closeout of all project elements post-delivery.

🎯 Requirements

• Bachelor's degree • Minimum of 3-5 years' experience in medical communications with a role in program management and/or client services • Prior experience working on publications, medical affairs, and/or commercial projects • Excellent written and verbal communication and interpersonal skills • Ability to thrive in a fast paced environment, work to and within multiple deadlines and to across multiple projects • Financial, administrative and organizational skills • Client communication skills – ability to work with client and faculty members • Attention to detail, ability to prioritize responsibilities and work in a team-oriented environment as well as independently • Knowledge of Internet searches and Microsoft Windows software.

🏖️ Benefits

• Health coverage • Retirement plan • PTO