AR Specialist – Tenant Receipts, Deposits

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Arboreal Management

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🏠 Real Estate

👥 B2C

Real Estate • B2C

Arboreal Management is a property management company that operates and leases residential buildings across multiple Pacific Northwest cities (Seattle, Tacoma, Portland, Spokane). They focus on affordable, sustainable housing in walkable urban locations, offering a mix of new construction and restored older buildings, on-site community managers, fast in-house maintenance, and tech-enabled tenant portals for online paperwork and payments.

📋 Description

• Enter scanned tenant checks into AppFolio daily, applying each receipt to the correct tenant, lease, and property ledger. • Reconcile the batch of scanned check images against recorded payments to confirm every check is captured once, with the correct amount and date. • Verify recorded receipts tie out to bank deposit totals; flag any over/short or missing items. • Allocate receipts across rent, late fees, utilities, and other charges per lease and company policy; handle partial and prepaid payments correctly. • Research and resolve unidentified or misapplied payments, NSF/returned checks, and duplicate entries; escalate unclear items to the AR Manager with a clear summary. • Keep tenant ledger balances accurate, post adjustments and reversals when approved, and ensure aging is correct. • Reconcile the security deposit against the final ledger—prorated rent, unpaid charges, damages, and RUBS (Ratio Utility Billing System) move-out estimates—so utility allocations are captured rather than written off. • Prepare and process refunds within statutory deadlines, with proper itemization and documentation. • Open and track receivables where a balance is owed after the deposit is applied, maintaining a live tracker capturing tenant, property, amount, age, and status. • Follow a defined escalation path for owed balances: tenant portal → payment plan → Stripe payment link → collections agency → small claims, documenting each step and timeline. • Record refunds, applied deposits, write-offs, and recoveries in AppFolio and the receivables tracker so balances, the GL, and aging stay accurate and reconciled. • Prepare daily/weekly receipt summaries, batch logs, and AR aging snapshots for the onshore team. • Maintain clear documentation and flag discrepancies or issues proactively to the AR Manager/Controller.

🎯 Requirements

• 2–4 years of accounts receivable, bookkeeping, or payment-posting experience, required. • Hands-on experience with AppFolio strongly preferred; Yardi, Buildium, or QuickBooks also acceptable. • Solid understanding of AR fundamentals: cash application, reconciliation, debits/credits, and aging. • High accuracy and attention to detail with high-volume data entry. • Comfortable reading scanned check images and bank deposit reports. • Proficiency in Excel/Google Sheets (filters, lookups, basic formulas) to build and maintain a receivables tracker. • Strong written English for clear communication with the onshore team. • Reliable high-speed internet and a quiet remote work setup; ability to overlap with PST business hours.

🏖️ Benefits

• Impactful Work: Own a critical function that directly recovers revenue and keeps our portfolio’s financials accurate. • AppFolio Expertise: Deepen your skills with industry-leading property management software. • Growth Path: Gain hands-on AR and property management experience—a launchpad into accounting leadership. • Mission-Driven Team: Be part of a company redefining affordable and workforce housing in the Pacific Northwest.