Junior Administrative Analyst

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🕒 July 15

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ASSAI

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2024

🤝 Non-profit

🔬 Science

📚 Education

Non-profit • Science • Education

ASSAI is an association that fosters scientific exchange and collaboration between Austria and Italy. It builds bridges between the two countries' scientific communities to promote knowledge sharing, transnational and cross-sector cooperation in research and innovation, and serves as a meeting point for researchers, institutions, and stakeholders interested in bilateral collaboration. ASSAI organizes events, dialogues, and assemblies to facilitate networking and joint initiatives in science and innovation.

📋 Description

• Support the execution and monitoring of the area's administrative processes; • Prepare, review and manage documents, spreadsheets and administrative records; • Track requests, approvals and hires in corporate systems; • Support supplier management, quotations and purchasing processes; • Ensure compliance with established workflows, procedures and deadlines; • Update and maintain databases, KPIs and administrative controls; • Prepare management reports, presentations and dashboards to support decision-making; • Control documents, versions, histories and process records; • Monitor performance indicators and support identification of improvement opportunities; • Consolidate information from different departments; • Respond to requests from internal departments, ensuring proper information flow; • Support alignment between teams and follow-up on administrative activities; • Clarify questions related to administrative processes and internal procedures; • Provide support for process and document reviews and updates.

🎯 Requirements

• Bachelor’s degree in progress or completed in Administration, Engineering, or Architecture; • Experience with administrative routines; • Familiarity with administrative controls and performance indicators; • Experience with purchasing, contracts or supply chain processes; • Knowledge of corporate systems (ERP); • Experience preparing management reports; • Excel (intermediate/advanced); • Microsoft Office suite; • Document organization and management skills; • Power BI; • SAP; • Coupa; • Knowledge of construction budgets or procurement areas.

🏖️ Benefits

• Medical and dental insurance • Assaí shopping voucher • On-site meals • Extended maternity leave • Transportation allowance • Gym partnerships with Wellhub and TotalPass • Career development plan • And much more