Bookkeeper / Accounting Virtual Assistant

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🕒 June 3

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and maintain accurate financial records within QuickBooks. • Record daily financial transactions accurately and in a timely manner. • Reconcile bank and credit card accounts regularly. • Process and track accounts payable (AP) and accounts receivable (AR). • Generate, send, and monitor invoices, tracking outstanding balances and following up on payments. • Prepare financial reports and summaries for management review; assist with month-end and year-end close processes. • Assist with financial tracking related to inventory and product-based operations; support the reconciliation of e-commerce sales and payment transactions. • Actively identify, investigate, and resolve financial discrepancies or unusual transactions. • Maintain highly organized digital financial records and compliance documentation. • Maintain accurate spreadsheets and financial tracking tools. • Assist with data entry and financial record management. • Support ad hoc accounting and administrative projects as required.

🎯 Requirements

• 3+ years of hands-on bookkeeping experience (owning the books, not just data entry). • Strong, proven proficiency in QuickBooks (required) and strong Excel/Google Sheets skills. • Comprehensive experience managing day-to-day accounting functions, including bank/credit card reconciliations, AP/AR, and payment tracking. • Exceptional precision and accuracy when working with numbers. • Strong organizational and time management skills with the ability to work independently with minimal supervision. • Clear, professional written and verbal communication skills. • Experience supporting an e-commerce business (specifically working with Shopify financial reporting) (nice to have). • Experience reconciling digital payment processors (Shopify Payments, PayPal, Stripe) (nice to have).

🏖️ Benefits

• Flexible work arrangements