Executive Assistant / Personal Assistant

Job not on LinkedIn

🕒 May 18

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Take ownership of the CEO's email inbox — label, filter, and organise so priority items are immediately visible. • Draft and send emails on behalf of the CEO, including fundraising outreach to prospect lists. • Manage calendar scheduling, set up meetings, and send reminders. • Send targeted outreach emails (10-15 per week) to prospect contacts using messaging and copy provided by the CEO. • Track outreach activity and follow up as directed. • Assist with data entry and maintenance in Raisly (fundraising CRM) as needed. • Process expense claims and reimbursement forms based on receipts provided by the CEO. • Handle a variety of ad hoc admin tasks to free up the CEO's time. • Assist with policy writing, document formatting, and internal communications as required. • Support the migration of legacy data from Salesforce into Monday.com to consolidate CRM and task management. • Help the organisation become more robust in Monday.com for project and task tracking. • Work within the Google Suite (Gmail, Drive, Docs, Sheets, Calendar) as the primary toolkit.

🎯 Requirements

• Minimum 3-4 years of experience in an executive assistant, PA, or senior admin role. • Strong written English — able to draft professional emails and correspondence independently. • Highly organised with excellent attention to detail. • Comfortable working with Google Suite (Gmail, Drive, Docs, Sheets, Calendar). • Proactive, reliable, and able to manage tasks with minimal supervision. • Able to overlap with Australian Eastern Standard Time (AEST) for meetings and check-ins. • Familiarity with Monday.com for task and project management. • Experience with Raisly or similar fundraising/CRM platforms. • Prior experience supporting a CEO or senior executive in a not-for-profit environment. • Understanding of child protection policies and NGO compliance frameworks.