Executive Assistant

🔥 0 minutes ago

🇿🇦 South Africa – Remote

💵 $800 - $900 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and coordinate administrative tasks on behalf of the executive • Review and manage emails, including drafting responses and follow-ups • Create email drafts that accurately reflect the executive's tone and communication style • Follow up with customers, contacts, and stakeholders to ensure actions are completed • Monitor outstanding tasks and proactively remind the executive of anything requiring the executive's attention • Help coordinate events, invitations, attendees, and customer communications • Manage logistics for company events and executive engagements • Research and coordinate vendors and suppliers, including promotional merchandise and company swag • Place orders and coordinate delivery of materials and supplies • Work within HubSpot and other internal systems to self-service administrative requests • Maintain accurate records and information across Google Sheets and other Google Workspace tools • Support general executive-level administration and ad hoc projects • Identify opportunities to improve processes and make the executive's day-to-day workflow more efficient • Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks • Provide high-level administrative and operational support to a busy executive

🎯 Requirements

• Proven experience as an Executive Assistant, ideally supporting senior executives or high-level professionals • Experience working in a fast-paced environment where priorities can change quickly • Excellent written and verbal English • Exceptional attention to detail and accuracy • Strong organizational and time-management skills • Highly responsive and reliable • A proactive, self-starting approach to work • Excellent follow-through and task ownership • Comfortable managing confidential information and executive communications • Able to "manage up" by proactively identifying outstanding actions and keeping the executive accountable • Strong judgment and ability to determine what needs to be handled independently versus escalated • Comfortable working with multiple software platforms and learning new systems quickly • Practical experience using AI tools, particularly Claude • Experience creating or working with AI prompts, integrations, connections, or custom AI skills is highly desirable • Preferred software experience: HubSpot, Claude / AI tools, Google Workspace, Google Sheets, Slack, Ramp • Part-time availability: 20 hours per week, 9:00 AM–1:00 PM ET

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker