Executive Virtual Assistant – CRM, Lead Management, Administrative Support – Legal Industry

Job not on LinkedIn

🕒 May 21

🇿🇦 South Africa – Remote

💵 $800 - $1.1k / month

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 50%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage incoming leads from marketing channels • Track all inquiries within the CRM (GoHighLevel) • Ensure leads are properly categorized and updated • Collect initial information from prospective clients • Schedule consultations between the attorney and prospective clients • Maintain accurate CRM records and lead history • Follow up with prospective clients via email, text, and phone • Maintain structured follow-up timelines for leads • Confirm appointments and ensure clients have required information • Manage meeting scheduling and calendar coordination • Organize client-related communications and reminders • Review incoming emails and identify messages requiring attention • Assist with mass email campaigns and automate emails • Support administrative organization of the practice

🎯 Requirements

• Highly proactive and self-driven • Organized and detail-oriented • Comfortable managing leads and business inquiries • Able to track multiple follow-ups and maintain structured workflows • Resourceful and capable of identifying opportunities to improve processes • Professional and confident communicating with potential clients • Able to work independently with minimal supervision