Legal Assistant – Business & Corporate Attorney Support

Job not on LinkedIn

🔥 39 minutes ago

🇿🇦 South Africa – Remote

💵 $2k - $2.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Open, organize, and maintain client and matter files across case management systems • Draft, proofread, and format correspondence and routine corporate documents for attorney review • Prepare and maintain corporate minute books, cap tables, and entity records • Track filing deadlines, closing schedules, and corporate compliance dates • Create calendar invites and audit attorney calendars for conflicts and gaps • Coordinate document execution through e-signature platforms and manage signature pages and closing sets • Run document comparisons/redlines and flag inconsistencies or open issues • Document meeting notes and action items and maintain the task management system • Maintain accurate case/matter management database records • Perform physical and electronic filing and recordkeeping • Prepare and issue client invoices and follow up on outstanding balances • Share documents securely with clients and outside counsel • Serve as client-facing contact for routine file, scheduling, and document requests • Answer and direct phone calls • Conduct brief intake on prospective clients and matters • Coordinate mail, packages, courier services, and incoming mail • Organize electronic files according to firm naming conventions • Enter expenses and support billing and timekeeping • Manage attorney calendars and coordinate travel arrangements • Provide administrative backup, data entry, filing, and paperwork support • Maintain confidentiality of legal documentation and correspondence • Improve administrative workflows and manage records retention

🎯 Requirements

• Minimum of 3 years of experience supporting a business or corporate attorney at a U.S. law firm, in-house legal department, or comparable setting • Working familiarity with corporate governance documents and terminology, including operating agreements, bylaws, resolutions, stock/membership certificates, and formation and qualification filings • Excellent attention to detail and accuracy in proofreading and reviewing legal and corporate documents • Excellent organizational and time management skills, with ability to manage multiple deadlines independently • Strong analytical and problem-solving skills and sound judgment about escalation • Exceptional written and verbal communication skills; fluent in English • Excellent interpersonal and client-service skills • Ability to work independently in a fast-paced, deadline-driven environment • Familiarity with law firm operations and the legal environment • Proficiency with Microsoft Office, including Word, Excel, Teams, OneDrive, and Planner, and Google Workspace • Experience with document comparison/redlining tools such as Word Compare, Workshare, or Litera • Experience with e-signature platforms such as DocuSign • Comfort with basic bookkeeping, invoicing, and collections follow-up • Familiarity with Clio and Adobe PDF • Working knowledge of legal billing and timekeeping practices • Ability to conduct basic legal and business research • Ability to work full-time during core business hours of 9:00 a.m.–5:00 p.m. CST • Reliable home office setup and equipment • Preferred: experience supporting multiple attorneys concurrently, corporate compliance management software, QuickBooks, healthcare/wellness or regulated-industry legal practice, Canva, and Go High Level

🏖️ Benefits

• 100% remote work • $50 birthday bonus • $200 testimonial bonus • No tracker • Reliable home office setup and equipment to work remotely