Personal Executive Assistant – Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and maintain executive calendars across multiple business interests. • Schedule meetings, calls, and appointments. • Coordinate follow-ups with clients, partners, investors, and stakeholders. • Monitor inboxes and ensure important communications are actioned promptly. • Organise documents, files, and administrative records. • Prepare meeting agendas and assist with meeting follow-up actions. • Maintain a clear overview of ongoing projects, priorities, and deadlines. • Track action items across multiple businesses and engagements. • Develop and maintain project tracking systems and workflows. • Ensure tasks are progressing and stakeholders remain accountable. • Provide regular status updates and progress reports. • Help identify bottlenecks and areas requiring executive attention. • Create and implement organisational systems to improve efficiency. • Support the executive in managing competing priorities across multiple ventures. • Coordinate information between projects and business entities. • Assist with process documentation and workflow improvement initiatives. • Maintain operational visibility across business activities. • Support administrative tasks related to investor communications and reporting. • Assist with data management and document organisation within investment platforms. • Learn and utilise platforms such as InvestNext and other business systems as required. • Coordinate investor-related scheduling and follow-up activities.

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Project Coordinator, or similar role. • Exceptional organisational and time management skills. • Strong written and verbal English communication skills. • Ability to manage multiple priorities simultaneously. • Experience with calendar management and scheduling. • Strong attention to detail and follow-through. • High level of discretion and professionalism when handling confidential information. • Self-motivated and comfortable working independently in a remote environment. • Proficiency with Microsoft Office Suite, including: • ○ Outlook • ○ Word • ○ Excel • ○ PowerPoint • Comfortable learning new software and systems quickly. • Experience with project management or task management tools is advantageous. • Experience with CRM, investor management, or business administration platforms is a plus. • Experience supporting senior executives, entrepreneurs, attorneys, consultants, or finance professionals is a plus.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle