Studio & Administrative Assistant

Job not on LinkedIn

🔥 39 minutes ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage the studio information inbox, including sorting, prioritizing, responding to and flagging messages • Monitor the Messenger AI platform • Process bookings, packages, memberships and payments in Mindbody • Manage class schedules, waitlists and schedule changes • Enable and manage Zoom classes • Handle monthly corporate invoicing in QuickBooks for partner-location classes • Maintain accurate client data, records, spreadsheets and organized files • Perform data entry and research projects • Respond to client and prospective-client inquiries by email and text • Answer questions about schedules, pricing, memberships and promotions • Support the Sales Manager by maintaining lead and client records, logging inquiries and tracking follow-ups • Run reports and send targeted emails • Conduct proactive outreach during sales cycles and drip campaigns through LoyalSnap • Handle administrative follow-up, including booking introductory classes, sending confirmations and updating records • Prepare information for Sales Manager calls • Write member-retention outreach • Post daily class schedules using Canva templates and tag teachers • Promote workshops and events on Mindbody and social media • Send event follow-up emails and check staffing • Run giveaways and weekly testimonial posts on Instagram and Facebook • Schedule and send member communications, reminders and promotions • Support email and retention campaigns • Help grow new programs through marketing and sales once established

🎯 Requirements

• Minimum 3–4 years of experience in administrative support, virtual assistance, customer service or marketing/sales support • Fluent, professional English, written and spoken, for U.S.-based clients • Confident and engaged on calls and in meetings • Highly organized, detail-oriented and reliable, with strong follow-through • Self-starter who works independently, manages time well, and asks questions when unsure • A good eye for design when working in brand templates • Experience or proficiency with Mindbody, LoyalSnap, FitGrid, Attentive, Slack, Google Workspace, Canva, Instagram, Facebook, Zoom, QuickBooks (invoicing only), and Claude AI; training provided for Claude AI • Nice to have: Mindbody or a similar platform (ClubReady, Momence) • Nice to have: boutique fitness, wellness, yoga or Pilates background • Nice to have: light bookkeeping or data management • Nice to have: genuine interest in health and wellness • Reliable high-speed internet, backup power, and a quiet, professional workspace

🏖️ Benefits

• 100% remote work • $50 birthday bonus • $200 testimonial bonus • No tracker • Training provided for Claude AI • Long-term role with potential for hours and responsibilities to grow