Virtual Executive Assistant – Real Estate, Property Operations

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🔥 0 minutes ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Track mortgage payments across the rental property portfolio and follow up to keep everything current • Monitor rent payments for self-managed tenants, flag late or missing payments, and escalate appropriately • Maintain organized records across approximately seven property managers and 50 rental units • Manage Rob's email inbox by organizing, labeling, and responding on his behalf where appropriate • Manage calendar and scheduling • Make and take calls with vendors, utility providers, and servicers, including utility setup and teardown between tenants on construction turnovers • Provide general executive assistant support across construction, property management, franchise acquisition, and recording studio ventures • Coordinate documentation and next steps with outside professionals, such as tax-structuring professionals • Build a reliable tracking system for tenant and mortgage payments, with potential adoption of dedicated software later

🎯 Requirements

• Prior experience as a VA or EA, ideally with exposure to real estate, property management, or small business operations • Comfortable making and taking phone calls with vendors and service providers • Highly organized and able to manage multiple, sometimes competing priorities for one busy principal • Proficient in Google Workspace, including Sheets, Gmail, and Calendar • Discreet and dependable when handling sensitive financial information, including rent, mortgages, and credit-related matters • Comfortable with ambiguity and an evolving role • Able to work Eastern Time hours

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM