Executive Assistant – Operations Coordinator

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• At Coconut, we connect founders and businesses with top-tier remote talent. • Role: Executive Assistant / Operations Coordinator • Monthly Rate: $650-750 • Availability: 20 hours/week • Time Zone: Flexible, with an overlap of 2-3 hours within US business hours. • To streamline your application, please carefully review and complete ALL THREE items before proceeding to the application form. • What to Prepare: English Proficiency Rating, Coconut VA Profile (Resume), and a 1-Minute Introduction Video.

🎯 Requirements

• Build operational processes and workflows from the ground up • Create SOPs, onboarding workflows, and internal documentation • Research tools, systems, and best practices for the business • Assist with admissions consulting support and client coordination • Manage calendar and inbox • Recommend and help implement a CRM • Build and maintain client follow-up systems • Track tasks, deadlines, and ongoing projects • Coordinate administrative and operational activities • Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar • Provide general executive and administrative support as the business scales • Good to have: Healthcare or medical background or experience • Marketing experience (newsletters, content calendars, content creation) • Admissions consulting or education industry experience • Startup experience • Experience documenting SOPs and workflows • Non-negotiable Requirements: Experience building operational systems and processes from the ground up • Strong executive assistant and operations coordination experience • Comfortable researching, recommending, and implementing business tools and automations • Industry/Tools Experience: CRM and automation tools

🏖️ Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package. • 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? • Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! • US Holidays Off – Enjoy 12 paid US holidays throughout the year. • Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. • Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. • Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. • Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. • Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! • Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! • Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.