Virtual Executive Assistant

🔥 30 minutes ago

🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage up to 4 email inboxes, including John's, responding on his behalf where appropriate and organizing labels, flags, and folders • Turn email requests into tasks in Asana and keep follow-ups moving • Manage vendor and invoice follow-through, including resolving issues with vendors and labs • Review invoices for accuracy and submit payments on the client's behalf once access is granted • Quality-check website orders, especially for Mankind Health, by confirming pharmacy receipt, prescription acceptance, and shipment • Handle basic customer needs by phone and email, including shipping addresses, failed payment details, patient portal login issues, and directing patients to existing resources • Support social media for Lasara, Mankind Health, and the client's personal brand • Respond to comments and community engagement, source influencers, and identify actionable trends • Research business offerings and pitch content ideas and video scripts • Help organize photo and video shoots • Shadow the client on website, app, and CRM projects with marketing agencies and developers • Track project deliverables

🎯 Requirements

• Minimum 3–4 years of Executive Assistant or similar experience, ideally supporting a founder or busy executive • Google Workspace (Gmail, Docs, Sheets) and Asana • CRM experience in any system; experience in one CRM is enough • Confident on the phone with vendors and patients • Excellent written and spoken English • Learns quickly and takes notes; only needs to be told something once • Problem solver who asks questions when unsure, takes direction, and improves tasks rather than simply taking orders • Not overly sensitive to direct, brief communication • Nice to have: tech-savvy with AI tools (ChatGPT, Claude) • Nice to have: basic understanding of how websites, apps, and CRMs are built • Nice to have: healthcare or telehealth experience and understanding of patient confidentiality

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • No tracker