Executive Assistant

🕒 5 days ago

🏄 California, Nevada, +3 more states – Remote

🏄 California – Remote 🎰 Nevada – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote ☕ Washington – Remote

💵 $72k - $129.5k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

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Autodesk

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1982

📱 Media

Architecture • Engineering • Media

Autodesk is a global leader in software for designers, engineers, builders, and creators. The company provides a comprehensive suite of design and engineering applications including popular products like AutoCAD, Revit, and 3ds Max. Through its Design and Make Platform, Autodesk empowers professionals across various industries to design, visualize, and manage projects efficiently, facilitating innovation and sustainability in architecture, engineering, construction, and manufacturing.

📋 Description

• Owns complex executive calendars and prioritization, anticipating conflicts, aligning stakeholders, and assessing downstream impact across the organization. • Partners with the Chief of Staff and leadership team to shape agendas and meeting objectives, prepare briefs and materials, capture decisions and action items, and drive follow-through and status communication. • Leads planning and execution of executive-level virtual and in-person meetings and events (onsite/offsite), including end-to-end logistics (venue, A/V, catering, activities), preparation of materials, and high-touch stakeholder coordination. • Ensures attendees have clear, timely meeting communications, including agendas, pre-reads, dial-in details, and onsite logistics (directions and maps). • Handles highly confidential information related to employees and company operations with discretion and sound judgment; partners with the People Business Partner to coordinate new-hire processing and team onboarding, and continuously improves related processes. • Works closely with Corporate Travel to book and modify itineraries, research requirements, and obtain travel visas; may travel with leadership as needed. • Partners with the Comms Manager and Chief of Staff to plan and execute quarterly All Hands meetings, manager calls, and organization-wide communications; coordinates deliverables, timelines, and presenters. • Builds trusted relationships across all levels and with external partners, navigating sensitive situations and representing the VP and organization with professionalism and tact. • Partners with other executive assistants to coordinate leadership scheduling and organization-wide events; provides backup coverage and shares best practices and standard operating procedures. • May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews. • Maintains email aliases, Slack channels, distribution lists, and shared folders/directories, including permissions management. • Creates and maintains executive-ready tracking mechanisms and data sets to support reporting, insights, and leadership decision-making. • Tracks executive expenses and generates expense reports. • Monitors purchasing software system notifications and approves on behalf of the executive if appropriate. • Works with Accounts Payable to ensure department bills are paid in a timely manner. • May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management. • May manage budget and departmental costs, including reclassifications as necessary. • Drafts letters, memos, and emails. • Provides general office administration support (e.g., filing, copying, scanning, and shipping/receiving as needed). • May work with Facilities department to coordinate space planning for division or business unit. • Creates presentations and maintains organization charts. • May serve as content coordinator for team sites (e.g., SharePoint), maintaining pages and ensuring information is current, well-organized, and compliant with internal standards.

🎯 Requirements

• 7+ years of experience providing administrative support for senior leaders (VP/SVP and above) • Demonstrated ability to thrive in a fast-paced environment requiring exceptional prioritization, sound judgment, discretion, and proactive problem-solving. • Comfort with ambiguity and change; able to adapt quickly, build structure, and improve processes as responsibilities evolve. • Proven ability to work under pressure, communicate with executive presence, manage stakeholders effectively, and meet deadlines. • Advanced proficiency with Microsoft Office and collaboration tools (e.g., Slack, Microsoft Teams, and Microsoft SharePoint); comfortable working across Mac and Windows environments. • Excellent oral and written English communication skills. • Experience coordinating cross-functional projects or programs (e.g., operating rhythms, planning cycles, or leadership communications). • Team player who is results-oriented with strong interpersonal skills. • Ability to travel to events or internal meetings, locally and internationally, as needed.

🏖️ Benefits

• health and financial benefits • time away • everyday wellness