Operations & Invoicing Assistant

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🕒 May 2

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Buddle

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Buddle is a B2B staffing and outsourcing company that connects businesses with experienced Filipino remote professionals. They find, hire, onboard and manage high-performing remote staff and handle payroll, benefits and local compliance so clients can scale teams in areas like property management, e-commerce, accounting & finance, customer experience, administration and sales support. Buddle positions itself as a managed HR partner focused on delivering cost savings, low turnover and culturally aligned, career-driven talent.

📋 Description

• Review completed jobs daily and ensure all are invoiced within 24 hours • Accurately calculate invoice amounts based on job specifications and pricing guidelines • Create and issue invoices with correct client details and line items • Update internal systems to reflect invoice status and tracking • Identify and flag incomplete or unusual job details for clarification • Escalate exceptions or discrepancies promptly • Monitor outstanding invoices and send timely payment reminders • Support bookkeeping tasks, including reconciliation and maintaining accurate records • Manage and maintain a clean, organised inbox with timely responses • Coordinate purchase orders and track supply deliveries • Maintain accurate and consistent data across internal systems • Prepare and send regular reports to clients and internal stakeholders • Serve as the primary point of contact for client enquiries via email and calls • Build and maintain strong relationships with clients • Proactively follow up on ongoing and upcoming jobs • Support sales efforts by following up leads and identifying opportunities • Assist in preparing quotes for non-standard or larger jobs • Track client activity and contribute to business performance reporting • Identify opportunities to improve workflows, accuracy, and efficiency • Maintain a high level of organisation across systems and processes • Support additional administrative and operational tasks as needed • Handle sensitive business and financial information with professionalism

🎯 Requirements

• At least 2 years proven experience in administrative, invoicing, or operations support roles • Experience with Xero or similar cloud accounting software • Strong written and spoken English communication skills • High attention to detail—accuracy is critical, especially in invoicing • Comfortable learning and using new tools and systems • Proactive and reliable, with the ability to work independently • Strong organisational and time management skills • Availability to work during Australian business hours • Experience supporting production, trade, or similar industries is a plus, but not required