Admin and Accounts Assistant

Job not on LinkedIn

🔥 1 hour ago

🇦🇺 Australia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Admin Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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C9 Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

<C9 Teams> is an AI-driven offshore hiring and managed staffing company that connects businesses with vetted remote professionals and manages the entire hiring lifecycle. They provide staff selection using AI matching, end-to-end onboarding, payroll and compliance management, time tracking and performance oversight, and dedicated success/account managers to run day-to-day operations. C9 Teams targets businesses looking to scale with offshore talent, offering a platform/dashboard for real-time hiring updates and flexible engagement terms.

📋 Description

• Monitor shared inboxes and respond to routine enquiries • Answer incoming calls, take messages, and direct enquiries • Manage correspondence and maintain digital and paper files • Complete data entry, prepare documents, and update calendars • Coordinate information, follow up outstanding documents and approvals, and escalate urgent or sensitive matters • Receive, check, and enter supplier and subcontractor invoices into Xero • Verify approvals and supporting documents and identify duplicate or incomplete invoices • File invoices and receipts and maintain basic accounts payable and receivable records • Assist with payment information and bank or credit-card reconciliations as directed • Organise project files, supplier records, purchase orders, variations, approvals, and client correspondence • Assist the project team with document collection and follow-up • Maintain accurate records for management and the external accountant • Provide day-to-day administrative, communication, invoice-processing, and routine bookkeeping support

🎯 Requirements

• Previous experience in an administrative assistant, office assistant, accounts administration, or similar mid-level role • Practical bookkeeping experience, including invoice processing and maintaining basic financial records • Experience using Xero for routine bookkeeping tasks • Experience communicating with Australian clients or Australian businesses is required • Clear and professional written and verbal English communication • Strong email and telephone manner • Good organisation and attention to detail • Accurate data entry and document filing • Confidence using Microsoft Office or Google Workspace • Ability to manage routine tasks and deadlines • Basic understanding of invoices, GST, accounts payable, and Australian business administration • Discretion with confidential information • Willingness to ask for guidance when needed

🏖️ Benefits

• Onboarding on business processes, communication channels, document systems, invoice procedures, and project files • Guidance on the company’s preferred Xero workflow and Australian client-service expectations