Admin Assistant, Receptionist – Real Estate

Job not on LinkedIn

🔥 0 minutes ago

🇦🇺 Australia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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C9 Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

💼 Consulting

🎯 Recruiter

👥 HR Tech

Consulting • Recruitment • HR Tech

<C9 Teams> is an AI-driven offshore hiring and managed staffing company that connects businesses with vetted remote professionals and manages the entire hiring lifecycle. They provide staff selection using AI matching, end-to-end onboarding, payroll and compliance management, time tracking and performance oversight, and dedicated success/account managers to run day-to-day operations. C9 Teams targets businesses looking to scale with offshore talent, offering a platform/dashboard for real-time hiring updates and flexible engagement terms.

📋 Description

• Act as the first point of contact for the real estate agency • Answer incoming calls, identify caller needs, and direct callers to the appropriate team member • Return missed calls, follow up on general inquiries, and make outbound calls to clients, tenants, or tradespeople • Take detailed messages, capture lead information, and log inquiries for follow-up • Answer basic questions about property listings, inspection times, and appointment bookings • Coordinate and schedule appointments, property viewings, and meetings • Make friendly but firm follow-up calls to tenants regarding rent arrears • Update client profiles, call logs, and incoming inquiries in the CRM • Liaise with agents and property managers to communicate critical information • Handle email correspondence, basic data entry, and file organization

🎯 Requirements

• Flawless verbal and written English skills • Warm, confident, and professional phone manner • Quick learner able to switch between phone calls, administrative tasks, and system updates • Highly dependable and honest when handling sensitive client information in a remote environment • Previous experience using PropertyTree is a massive advantage • Resourceful and eager to grow; receptive to feedback • Proven capability in effectively using Generative AI and automation tools to enhance daily output, draft communications, and optimize administrative processes • Previous experience supporting the Australian Real Estate industry is a major plus • Prior experience in a receptionist, front desk, or phone-heavy customer service role • Reliable high-speed internet • Secure work-from-home setup • Capacity to work Victorian business hours (AEST/AEDT)

🏖️ Benefits

• Remote position • Work-from-home setup • Capacity to work Victorian business hours (AEST/AEDT)