Real Estate Sales Admin Assistant

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C9 Teams

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

<C9 Teams> is an AI-driven offshore hiring and managed staffing company that connects businesses with vetted remote professionals and manages the entire hiring lifecycle. They provide staff selection using AI matching, end-to-end onboarding, payroll and compliance management, time tracking and performance oversight, and dedicated success/account managers to run day-to-day operations. C9 Teams targets businesses looking to scale with offshore talent, offering a platform/dashboard for real-time hiring updates and flexible engagement terms.

📋 Description

• Divide your time supporting our Business Development Manager (BDM) and our Operations/Executive Lead. • Assist with CRM data entry, updating client profiles, and tracking pipeline stages. • Prepare pre-listing kits, coordinate property appraisal documents, and send follow-up emails to prospective clients. • Assist in organizing digital marketing materials, social media scheduling, and email newsletters to nurture the BDM’s database. • Organize schedules, set reminders, and manage inbox triage to ensure no critical tasks slip through the cracks. • Prepare real estate documentation, coordinate meeting agendas, and handle general data entry. • Act as a warm and welcoming point of contact via email or phone for clients, tenants, and vendors.

🎯 Requirements

• Previous experience as a Virtual Assistant, preferably within the Real Estate industry (Property Management or Sales support is a major plus). • An exceptionally energetic, positive, and bubbly personality with a "can-do" attitude. • Stellar verbal and written English communication skills. • Familiarity with real estate CRMs (e.g., Rex, PropertyMe , Vault, or similar), Project Management tools (Asana, Trello), and the Google Workspace / Microsoft 365 suite. • Strong organizational skills with the ability to manage competing priorities from two different managers.

🏖️ Benefits

• A supportive, vibrant, and collaborative team culture. • 100% remote working arrangement. • Standard business hours (to be aligned with the client's timezone). • 15 days holiday per year. • Competitive company perks.